Serving the people of Norfolk

Vacancies

FIELD DALLING & SAXLINGHAM PARISH COUNCIL

Parish Clerk & Responsible Financial Officer

Field Dalling & Saxlingham Parish Council is looking for an enthusiastic and self-motivated person to fill the role of Clerk to the Council and Responsible Financial Officer.

The successful candidate will be expected to:

  • Arrange, publicise and attend bi-monthly Parish Council meetings (held on the second Monday of the month January, March, May, July, September and November) and one Annual Parish Meeting including preparation of agendas and taking minutes of the meetings
  • Attend to administrative tasks including maintaining paper and electronic files and the Parish Council website, annual review of all parish policies, dealing with correspondence and enquiries, and overseeing the maintenance of parish council assets
  • Manage and report the Parish Council's finances and prepare the accounts for annual audit
  • Advise and support seven Councillors
  • Liaise with District and County Councillors (and other organisations as needed)

Local Government experience and holding the Certificate in Local Council Administration (CiLCA) is desirable but not essential. Support and training will be offered.The post is for 3 hours a week and is based from home, with meetings normally taking place at the Village Hall.

The salary will be paid in accordance with experience and in line with the National Joint Council Salary Scale rates and will range from SCP 14 (currently £12.00/hour) - SCP 17 (currently £12.73/hour).

For further information on the role please contact Parish Council Chairman Graham Dorricott on 01328 830836. The job description is available at www.fdandspc.wixsite.com/fdandspc

To apply, send your CV and covering letter of application to fdands.pc@gmail.com or post to Jubilee Farm, Fleggburgh Road, Rollesby, Norfolk NR29 5HH.

Interviews will be conducted remotely via Zoom, or by implementing social distancing measures according to government guidelines at the time. Any candidate requiring special circumstances for an interview (for example shielding, so remote interview only) should make this known at the time of their application. This will not affect the assessment of any candidate, but is to ensure the Council can put appropriate measures in place.

HOLME HALE PARISH COUNCIL

Parish Clerk & Responsible Financial Officer

Holme Hale Parish Council is looking for an enthusiastic and self-motivated person for the role of Parish Clerk and Responsible Financial Office to start if possible on the 30 November 2020.

The vacancy is for approximately 260 hours per annum (an average five hours per week). The position is home based with attendance at all Parish Council Meetings which are usually held in Holme Hale Village Hall on the First Monday of every alternate month.

Candidates must have access to the internet and laptop and be able to prepare documents, spreadsheets and maintain the council website.

The overall responsibilities will be to be both the Proper Officer of the Council and the Responsible Financial Officer.

Support and training will be offered as necessary. Experience in a similar role together with good local knowledge would be advantageous.

Conditions of Employment and Remuneration will be based on models drawn up by the National Association of Local Councils & the Society of Local Council Clerks.

Please send a covering letter and CV to the Chairman of Holme Hale Parish Council at simon.broke@hotmail.co.uk

MARHAM PARISH COUNCIL

Parish Clerk & Responsible Financial Officer

Are you an experienced administrator who is looking for flexible, part-time work locally? Are you enthusiastic, self-motivated and computer literate?

We are looking for a Parish Clerk to work in support of the Council's 11 Councillors. The position is available from 1 April 2021. The position is home based for 16 hours per week including 10 evening meetings a year. A laptop is provided; a printer is available if required. Salary to be agreed, depending on qualifications and experience, within the National Joint Council for Local Government Service's pay scale plus 25 paid days holiday pro-rota.

Main duties include;

  • Arranging, publicising and attending 10 full Council meeting a year (currently via Zoom, usually at the village hall)
  • Preparing agendas, meeting documentation and writing minutes
  • Acting as the Responsible Financial Officer, managing the Council's finances including preparing the budget, payment of invoices, reclaiming VAT and end of year accounts
  • Managing HMRC PAYE (Basic Tools)
  • Maintaining Council files and records
  • Managing Council assets, including maintenance and insurance
  • Dealing with correspondence, including liaison with District & County Councils, local organisations and the public
  • Monitoring and updating the Council on relevant planning applications and responding where required
  • Ensuring current legislation and procedures are adhered to by informing and advising the Council and updating Council policies and processes
  • Updating Council website
  • Liaising with parishioners, funeral directors and bereaved families in the management of the Parish cemetery

Candidates with a professional qualification (Certificate in Local Council Administration level or above) are preferred,

For more information, please contact the Chair Inga Barrett on 07557 351911 or on inga.marhampc@gmail.com.

References and a DBS check will be required

To apply, please send a letter of application with your CV to chairman.marhampc@gmail.com

Closing date is 15 March 2021. Interviews are expected to take place in the week commencing 22 March 2021. Interviews will take place via Zoom.

https://marhamparishcouncil.norfolkparishes.gov.uk/

MERTON PARISH COUNCIL

Parish Clerk & Responsible Financial Officer

We are looking for an experienced person to support our Parish Council and its five councillors. This is a varied and interesting job with a flexible working regime. The post will be based at your home for 4 hours per week.

SCP 7 at £10.44 per hour will apply depending on experience and qualifications.

Key duties include:

  • Advise and support Parish Councillors.
  • Arrange, publicise and attend Parish Council meetings of which there are 4 per annum.
  • Prepare Agendas and Minutes of meetings.
  • Liaise with Borough and County Councillors, other organisations and official bodies as appropriate.
  • Manage the Parish Council's finances and prepare the accounts for annual audit.
  • Dealing with Parish Council business including correspondence and phone inquiries
  • Review annually all Parish Council policies including Standing Orders and Financial Regulations.
  • Manage and develop the Parish Council website.
  • Maintain both paper and electronic Parish Council files.
  • Other duties as determined by the Parish Council.

Applicants should be self-motivated, able to work independently, manage their own workload effectively, and have good organisational and communications skills. The applicant should either have a Certificate in Local Council Administration (CiLCA) or be advanced in the process of qualifying for CiLCA, with previous relevant experience. A good working knowledge of email, MS WORD and EXCEL is also essential.

For an Application Pack and/or an informal discussion, please contact Jayne Wesley-Smith:

email:jayne@confcomm.co.uk; telephone: 01953 881919 or 07850 377678. Closing date 12 March 2021.

NARBOROUGH PARISH COUNCIL

Parish Clerk & Responsible Financial Officer

NARBOROUGH Parish Council are looking for an enthusiastic and self-motivated person for the role of Parish Clerk and Responsible Financial Office to start as soon as possible.

The vacancy is for approximately 360 hours per annum (an average seven hours per week). The position is home based with attendance at all Parish Council Meetings which are usually held in Narborough Church Centre on the First Monday of every month. Due to Covid-19 restrictions these are held via Microsoft teams meeting software which has been licensed on the Council laptop which will be provided.

Candidates must have access to the internet and be able to prepare documents, spreadsheets and maintain the council website.

The overall responsibilities will be to be both the Proper Officer of the Council and the Responsible Financial Officer.

Support and training will be offered, as necessary. Experience in a similar role together with good local knowledge would be advantageous.

Conditions of Employment and Remuneration will be based on models drawn up by the National Association of Local Councils & the Society of Local Council Clerks.

Specific Responsibilities

1. To ensure that statutory and other provisions governing or affecting the running of the council are observed.

2. To conduct online banking, monitor and balance the Council's accounts. and prepare records for audit purposes.

3. To ensure that the council's obligations for Risk Assessment are properly met.

4. To prepare in consultation with appropriate members, agendas for meetings of the Council and Committees and Working Groups. To attend such meetings and prepare minutes for approval.

5. To attend all meetings of the Council and all meetings of its committees, sub-committees and working groups.

6. To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council. To issue correspondence as a result of instructions of, or the known policy of the Council.

7. To receive and report on invoices for goods and services to be paid by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services and to ensure payment is received.

8. To draw up both on his/her own initiative and as a result of suggestions by Councillors proposals for consideration by the Council and to advise on practicability and likely effects of specific courses of action.

9. To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.

10. To act as the representative of the Council as required.

11. To issue notices and prepare agendas and minutes for the Parish Meeting: to attend the assemblies of the Parish Meeting and to implement the decisions made at the assemblies that are agreed by the Council.

12. To prepare, in consultation with the Chairman, press releases about the activities of, or decisions of, the Council.

13. To attend training courses or seminars on the work and role of the Clerk as required by the Council.

14. To work towards the achievement of Qualified Clerk as a minimum requirement for effectiveness in the position of Clerk to the Council.

15. To continue to acquire the necessary professional knowledge for the efficient management of the affairs of the Council: Suggested is membership of SLCC.

16. To attend conferences held by SLCC and NCAPTC, and other relevant bodies, as a representative of the Council as required.

For further information or an informal chat contact the Narborough Parish Council Chairman Dave Williams on Tel: 01760 337187 or via the email link below.

https://narboroughcouncil.norfolkparishes.gov.uk/

To apply send a CV with covering letter by email to narboroughpcnorfolk@hotmail.com by the closing date of 19th February 2021.

Interviews via Zoom expected to take place week commencing the 22nd of February 2021.

OLD HUNSTANTON PARISH COUNCIL

Parish Clerk and Responsible Financial Officer

Old Hunstanton Parish Council is looking for an enthusiastic and self motivated person for the role of Parish Clerk/Responsible Financial Officer.

The position is approximately five hours per week and the salary will be in accordance with national agreements.

The ideal candidate will be able to administer formal meetings, take minutes, be computer literate, have access to the internet, have basic knowledge of accountancy, have good standards of literacy and be diplomatic and approachable. CILCA qualification would be preferable but a willingness to attend training would be considered. The applicant should reside within a reasonable distance of Old Hunstanton and have use of own car with full clean driving licence.

Main Areas of Responsibility:-

  • Attend up to 12 meetings per year, dealing with the agendas and minutes.
  • Attend additional Committee meetings where required.
  • Ensure that proper procedures are followed and advise on matters of legislation.
  • Manage the Parish Council's finances as Responsible Finance Officer.
  • Liaise with contractors undertaking work for the Parish Council.

Further details are available from the current Clerk, Glynis Allen, clerk.oh@gmail.com and applications by letter with CV submitted to the above e-mail address or by post to:

Hayman Lodge, Ploughmans Piece, Thornham, Norfolk PE36 6NE

PULHAM MARKET PARISH COUNCIL

Parish Clerk & Responsible Financial Officer

Pulham Market Parish Council has a vacancy for a Parish Clerk/Responsible Financial Officer to work in support of the Council's 9 Parish Councillors. Our current Clerk has worked with us for 7 years and is moving on to a full-time position within the Local Government sector.

We are looking for someone with drive and enthusiasm and a real interest in supporting and being involved in the local community. Our Parish Council is an active, supportive and friendly team of Councillors. The ideal candidate will possess good administration, IT and communication skills.

Ideally, we are looking for someone with previous experience in this kind of role. However, full training will be provided, together with a handover period with our current Clerk. A willingness to undertake the CiLCA qualification in the future is desirable.

Main duties include:

  • Arranging, publicising and attending one Council meeting a month on 2nd Monday of each month (currently via Zoom, usually at the village Memorial Hall)
  • Preparing agendas, meeting documentation and writing minutes
  • Acting as the Responsible Financial Officer. Manage the Council's finances including preparing the budget, payment of invoices, reclaiming VAT and end of year accounts
  • Maintaining Council files and records
  • Updating the Council website and village noticeboard
  • Managing Council assets, including maintenance, grass cutting and insurance
  • Being the point of contact in relation to all burial ground and playing field matters
  • Monitoring and updating the Council on relevant planning applications and responding where required

The position is available from the end of March (flexible handover period to be mutually agreed). The position is for 40 hours per month (approx. 10 flexible hours per week) including one evening meeting each month. A laptop, printer and dedicated landline will be provided together with an allowance for working from home.

Prospective candidates are very welcome to contact the Clerk on telephone 01379 608590 for an informal chat regarding this vacancy. A full job description will be provided to interested parties.

Salary will be paid in accordance with experience and qualifications within the National Joint Council Salary Scale rates and will range from SCP19 (currently £13.24 hour) - SCP 23 (currently £14.42 hour).

To apply for this position please send a covering letter and C.V to the Clerk via email to

clerk@pulham-market.co.uk

Closing date for applications is noon on 1 March. Interviews are expected to take place in the week commencing 8 March 2021 via Zoom.

SHERINGHAM TOWN COUNCIL

Town Clerk & Responsible Financial Officer

Information on the above role is avaiable on the Sheringham Town Council website

SPROWSTON TOWN COUNCIL

Administrative & Finance Officer

Sprowston Town Council is looking for a diligent, proactive and conscientious person to fill the post of fulltime Administrative and Finance Officer, to commence March 2021. This role is financed-focused but also includes a range of other duties, so may suit those who like variety in their work.

37 hrs per week (8.30am-4.30pm Mon to Fri); Salary SCP 19-23 (£25,481 to £27,741); Leave Entitlement 22 days (+5 after 5 years) +Bank Hols; Accountable to Town Clerk & RFO

Main responsibilities include:

  • To maintain accurate and complete financial records. Prepare year-end accounts to trial balance stage and assist with the preparation of the statutory accounts, annual reports, and audit thereon. Submission of all returns to HMRC
  • To process monthly payroll using SAGE Payroll software and manage Council's routine financial processes using SAGE 50
  • To receive, verify and check all invoices for the supply of goods and services and negotiate with suppliers. To process Sales and Purchase ledgers. Credit Control, and compilation and submission of VAT returns
  • Maintain the Asset Register and ensure the scheduling and completion of annually recurring tasks and maintenance
  • To work with the internal and external auditor to ensure successful audits. To prepare the Annual Accounting Statement for the AGAR
  • To receive reports of faulty streetlights, input these into our database and forward to our streetlight contractor for repair
  • To take bookings for the hire of Council's sports facilities, and maintain Council's sports pitch booking system and all associated forms and notices
  • General administrative support as required, including answering the telephone and assisting visitors to the office

The ideal candidate will have at least the following skills and experience, and will be willing to undertake any relevant training:

  • At least AAT level 3 bookkeeping, and/or accounting qualification, and/or equivalent experience
  • Relevant experience of SAGE 50 accounting software and of the preparation and submission of VAT returns
  • Experience of running staff payroll, ideally using SAGE Payroll software
  • Experience of preparing accurate accounts; including sales and purchase ledges, nominal ledger and trial balance

The role is based at our Sprowston office, although staff are currently working from home. A laptop will be provided but the successful applicant must have a reliable internet connection.

For a full job description and person specification please contact Matt Jones at Hays Recruitment on 01603 760141 or matthew.jones@hays.com

STARSTON PARISH COUNCIL

Parish Clerk & Responsible Financial Officer

Due to our current Clerk moving to become the Town Clerk for Redenhall with Harleston Town Council, there is a part time, home based position available 20 hours per month, with some evening work required (6 Parish Council meetings and 1 Annual Parish meeting per year). Full details of role are on the Parish Council section of the village website.

Applicants should have sound IT skills. They will also need experience in financial budgeting, be able to prepare an agenda for meetings and take accurate minutes. They will be required to maintain and update the Parish Council/Neighbourhood Plan section of the village website and follow up on actions on behalf of the Parish Council.

Applicants will need to be self-motivated, with good attention to detail and have good communication skills.

CilCA qualification and previous experience is preferred but is not essential, as training could be provided. However, the individual must be committed to undertake the training if they are not already qualified as the role carries legal responsibilities within Local Government.

Salary is negotiable and will be paid in accordance with experience and qualifications. The SCP 15-19 range is £12.24 - £13.24 per hour.

For an informal discussion about the role please contact the current Parish Clerk, Clare Crane on 01379 608590 or email starstonparishcouncil@yahoo.co.uk

Formal applications including a current C.V and covering letter should be sent to Councillor Ann Leitch Chair of Starston Parish Council a_leitch@live.co.uk

Closing date for applications is noon on Monday 8 March 2021

STIFFKEY PARISH COUNCIL

Parish Clerk & Responsible Financial Officer

Stiffkey Parish Council is looking for an enthusiastic and self-motivated person to fill the role of Clerk to the Council and Responsible Financial Officer.

The successful candidate will be expected to:

  • Arrange, publicise and attend bi-monthly Parish Council meetings (held on the last Monday of the month January, March, May, July, September and November) and one Annual Parish Meeting including preparation of agendas and taking minutes of the meetings
  • Attend to administrative tasks including maintaining paper and electronic files and the Parish Council website, annual review of all parish policies, dealing with correspondence and enquiries, and overseeing the maintenance of parish council assets
  • Manage and report the Parish Council's finances and prepare the accounts for annual audit
  • Advise and support seven Councillors
  • Liaise with District and County Councillors (and other organisations as needed)

Local Government experience and holding the Certificate in Local Council Administration (CiLCA) is desirable but not essential. Support and training will be offered. The post is for 4 hours a week and is based from home, with meetings normally taking place at the Village Hall.

The salary will be paid in accordance with experience and in line with the National Joint Council Salary Scale rates and will range from SCP 14 (currently £12.00/hour) - SCP 17 (currently £12.73/hour).

For further information on the role please contact Locum Clerk Catherine Moore on 01493 253041. The job description is available at www.stiffkeyvillage.org.

To apply, send your CV and covering letter of application to clerk@stiffkeyvillage.org or post to Jubilee Farm, Fleggburgh Road, Rollesby, Norfolk NR29 5HH.

Interviews will be conducted remotely via Zoom, or by implementing social distancing measures according to government guidelines at the time. Any candidate requiring special circumstances for an interview (for example shielding, so remote interview only) should make this known at the time of their application. This will not affect the assessment of any candidate, but is to ensure the Council can put appropriate measures in place.

THORNAGE PARISH COUNCIL

Parish Clerk & Responsible Financial Officer

Thornage Parish Council are looking for a part-time Parish Clerk to work in support of the Council's seven Councillors. The position would suit an experienced Clerk and could be one of a portfolio of similar positions. Alternatively, an organised, self -motivated, computer literate person, who is an effective communicator and willing to undertake professional training, would also suit this role.

The position is available from 22 March 2021 and is home based for a minimum of three hours per week including one evening meeting bimonthly. A laptop is provided. Salary will be within the National Joint Council for Local Government Service's pay scales 7-15, £10.44-£12.24 per hour, depending on qualifications and experience, plus 22 days and 10 days' bank holiday a year pro-rata. A short handover from a locum clerk will be arranged.

Main duties include:

  • Arranging, publicising and attending one Council meeting bimonthly typically in the evening, commencing at 6pm (currently via Zoom, usually at the Thornage Village Church)
  • Preparing agendas, meeting documentation and writing minutes
  • Act as the Responsible Financial Officer. Manage the Council's finances including preparing the budget, payment of invoices, reclaiming VAT and end of year accounts
  • Managing HMRC PAYE (Basic Tools)
  • Maintaining Council files and records
  • Updating the Council website and village noticeboard
  • Managing Council assets, including maintenance and insurance
  • Managing Council volunteers
  • Dealing with correspondence, including liaising with District & County Council's, local organisations and the public
  • Monitoring and updating the Council on relevant planning applications and responding where required
  • Ensuring current legislation and procedures are adhered to by informing and advising the Council and updating Council policies and processes

Relevant experience and/or qualifications would be advantageous but not essential. A willingness to undertake the CiLCA qualification, if not held, would be desirable.

For more information, please contact Dan Earp (Chairman) on 07899 894314 or dpearp@aol.com. To apply, please send a letter of application with your CV to: dpearp@aol.com

Closing date is Friday 12 March 2021, 5pm. Interviews are expected to take place in the week commencing 15 March 2021 and are likely to be conducted remotely via Zoom, or by implementing social distancing measures according to government guidelines at the time. Any candidate requiring special circumstances for an interview (for example shielding, so remote interview only) should make this known at the time of their application. This will not affect the assessment of any candidate but is to ensure the Council can put appropriate measures in place.

TIVETSHALL PARISH COUNCIL

Parish Clerk & Responsible Financial Officer

Parish Clerk - 34hrs per Calender month

Salary Range £4,247.28 - £5,177.52 per annum (SCP 7-17)

Tivetshall Parish Council is seeking to appoint a self-motivated, dynamic and forward-thinking individual to the position of Parish Clerk and Responsible Finance Officer, with effect from 1 March 2021. This is a varied and interesting role within the first tier of Local Government requiring excellent communication, administrative, computer and numeracy skills.

Tivetshall is a South Norfolk parish of approximately 540 residents. This post is a home working position, but you will be required to attend the monthly Parish Council meetings, which you will be responsible for clerking, plus attend monthly pre-meetings with the Chair. A flexible approach is needed as working hours will vary according to the needs of the Council, plus you may be required to work additional hours from time to time to meet business needs.

The Parish Council employs a part-time handyman and you will supervise this role.

Responsible for the day-to-day running of the Council you will have a proven track record of good organisational skills, including managing and prioritising a varied and challenging workload. You will represent the Council in your dealings with external agencies and the general public, you will therefore be able to demonstrate the ability to build good working relationships and communicate at all levels.

This post would suit someone interested in the local community. Experience of working in local government and holding the Certificate in Local Council Administration (CILCA) is desirable but not essential. A willingness to study for the CILCA qualification is required.

Salary will be in accordance with experience and qualification within the National Joint Council Salary Scales for Local Government and the standard terms and conditions of employment agreed nationally.

If you are interested in applying for this position you should contact the Parish Clerk on 07899861887 or email Parish.Clerk@Tivetshall.org.uk by the closing date of 31 March 2021.

Last updated: Wed, 24 Feb 2021 14:50