Support for Councils and Clerks

Advertising on the website is free to all councils. If you would to advertise a vacancy please email your advert to it@norfolkalc.gov.uk in Word or PDF format. Please make sure you include the hours, salary or SCP rate and contact details.

If your advert has a closing date it will be removed after this date. For help with recruitment please see the ‘Recruitment‘ document below.

Districts

Breckland

Cranworth Parish Council

Vacancy for Parish Clerk and RFO

Cranworth Parish Council is seeking an enthusiastic and self-motivated individual to take on the role of Parish Clerk and Responsible Financial Officer (RFO) to work alongside our team of Parish Councillors.

The position, which is home based, involves working 4 hours per week, flexibly, including attendance at Parish Council meetings. Parish Council meetings are held in the evenings six times a year. There may also be the occasional extraordinary meeting.

Duties will include, but are not limited to:

  • Organising and attending Council meetings, preparing agendas and writing minutes
  • Advising the Council
  • Updating the Parish Council website
  • Maintaining/updating files and documents
  • Actioning the Council’s decisions
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Acting as the Responsible Financial Officer, managing and reporting on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and preparing the accounts for annual audit
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Liaising with District and County Councillors

The successful candidate should be suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration), have good IT, numerical and organisational skills. The salary will be paid in line with NALC guidelines and according to experience.

This position will be available from 1st August 2024. To apply send your CV stating work experience, qualifications and the qualities you would bring to the job with a short supporting statement letter to Parish Council Chairman, Charles Brown via the Clerk: hefrary@gmail.com

For further information please email the Clerk, Heidi Frary

Great Dunham Parish Council

Vacancy for Parish Clerk and RFO

Great Dunham Parish Council is seeking a passionate and driven individual to assume the position of Parish Clerk and Responsible Financial Officer.

The position involves working 6 hours per month, flexibly, including attendance at Parish Council meetings. Parish Council meetings are held every 2 months with the occasional extraordinary meetings as required.

Duties will include, but are not limited to:

  • Coordinating and participating in council meetings, drafting agendas, and recording minutes
  • Managing the Parish Council’s website to ensure its functionality and relevance
  • Maintaining and updating records and documents
  • Executing decisions made by the Council
  • Handling all incoming correspondence, including letters and emails
  • Disseminating pertinent information to Councillors
  • Serving as the accountable Financial Officer, overseeing and reporting on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, invoice payments, VAT reclamation, and preparing accounts for annual audit
  • Compiling year-end accounts and collaborating with both internal and external auditors
  • Managing, monitoring, and reporting on applied grants/funding
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and distributing them to the Council
  • Coordinating with District and County Councillors
  • Providing advisory support to the Council

The successful candidate should be suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration) have good IT and organisational skills. The salary will be paid in line with NALC guidelines and according to experience.

Little Ellingham Parish Council

APPOINTMENT OF CLERK AND RESPONSIBLE FINANCIAL OFFICER

Salary pro rata within grade
(SCP 13 – 17 – £26,873 – £28,770 p.a.)

Part-time (13.25 hours a month)

If you would like to help our Council develop and deliver timely, quality and inclusive services to the local community, this post could be ideal for you.

You will ensure that all legal, statutory, financial and other governing provisions relating to the Council are observed, all Council meetings are properly administered and decisions effectively recorded and implemented whilst developing healthy working partnerships with local and county authorities.

Suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration), motivated, enthusiastic and community focused, you will bring sound administrative, communication, IT, financial and organisational skills to the role. As well as being flexible in approach and able to meet deadlines.

We offer nationally based terms and conditions of employment for this post which will involve working occasional evenings.

Please call Peter Griffiths (Vice Chairman) on 01953 850722 or email clerk.little.ellingham@gmail.com for a recruitment pack and an application form.

Closing date for applications: 26th March 2024

Little Ellingham Parish Council is an Equal Opportunity Employer and welcomes applications from all sections of the community.

Broadland

Hempton, Pudding Norton and Testerton Parish Council

Hempton, Pudding Norton and Testerton Parish Council, which were grouped last year and the final merger processes are continuing, are seeking an experienced Clerk & RFO to start as soon as possible.

The Parish Council will be managed temporarily via the District & County Councillors due to the current councillors (4) and the Clerk all standing down as of January 2024.

The role would be approximately 4 hours a week, however this would be flexible as more hours may initially be required.

The Council’s responsibilities include the care of a Children’s Play area, Duck Pond, Allotments, Dog Bins, Street Lighting and various other Parish Council matters.

Salary is negotiable.

Please contact the Clerk for any further information via 

hemptonparishclerk@gmail.com 

Great Yarmouth

No vacancies at present

North Norfolk

Plumstead Parish Council

Plumstead Parish Council is looking for a clerk working approximately 1.5 hours per week starting as soon as possible. The clerk needs to live locally, but not necessarily in Plumstead.

The job is home-based and candidates will need to be computer literate and have administrative experience.

The Parish Council has a maximum of five Councillors and meetings are held four times a year in February, May, August and December.

Salary will be in the region of £1140 per annum depending on knowledge and experience.

The key duties are:

  • Publicise and attend Parish Council Meetings.
  • Prepare agendas and minute meetings.
  • Liaise with Councillors and organisations as required.
  • Manage the Parish Council finances using the spreadsheet already in operation, prepare the accounts for internal and external audit, produce an annual budget and use online banking.
  • Keep Councillors informed of any relevant correspondence received between meetings and changes to relevant regulations and legislation that occur.
  • Complete HMRC PAYE (Basic Tools) for the Clerk’s salary.
  • Perform administrative tasks such as maintaining paper and electronic files and dealing with correspondence and enquiries.
  • Maintain and update the Parish Council website.
  • To be the Data Protection Officer for the Council.
  • To carry out any other duties as directed by the Chairman.

For an informal discussion about the role please contact Maxine Hayes (Clerk) on 07456460580 or email clerkplumsteadpc@gmail.com

Ryburgh Parish Council

Vacancy for Parish Clerk and RFO for Ryburgh Parish Council

Ryburgh Parish Council (which includes the villages of Great Ryburgh and Little Ryburgh) is seeking an enthusiastic and self-motivated individual to take on the role of Parish Clerk and Responsible Financial Officer.

The position which is home based involves working 8 hours per week, flexibly, including attendance at Parish Council meetings. Parish Council meetings are held 8 times a year with the occasional extraordinary meetings as required.

Duties will include, but are not limited to:

  • Organising and attending council meetings, preparing agendas, and writing minutes
  • Implementing and maintaining the Parish Council website
  • Maintaining/updating files and documents
  • Implementing the Council’s decision
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Act as the responsible Financial Officer, manage and report on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and prepare the accounts for annual audit
  • Preparing end of year accounts liaising with both internal and external auditors
  • Apply, monitor and report on any grants/funding which is applied for
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Liaising with District and County Councillors
  • Advising the Council

The successful candidate should be suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration) have good IT and organisational skills. The salary will be paid in line with NALC guidelines and according to experience.

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to Sarah Bristow via email: countyofficer@norfolkalc.gov.uk 

Deadline for applications 23/02/2024

Salthouse Parish Council

Salthouse Parish Council is looking to recruit an energetic and forward-thinking parish clerk.

Salthouse is a small, beautiful village on the North Norfolk coast, designated an area of outstanding natural beauty overlooking the salt marshes, renowned for their fauna and wildlife.

We are a new and good-natured Parish Council, now working cohesively for the benefit of a harmonious community in Salthouse who take pride in the place they live.

We need someone who is preferably CiLCA trained and understands the needs of a local community including allotments and planning legislation. It is important you have a strong track record for being efficient and well organised. The successful applicant will have a proven record in administration and financial management with experience of managing a small team

This is an excellent opportunity for an ambitious clerk, who is proactive, imaginative, and willing to help the council engage with a friendly, vibrant and increasingly active local community. 

4 hours per week

The Clerk is responsible to the Parish Council for:

  • Managing the day-to-day business of the Council
  • Providing advice as the Council’s Proper Officer & RFO
  • Implementing Council decisions
  • Managing and reporting on the Council’s finances.

This role includes keeping financial records, administration, agenda preparation and minute-taking at meetings, advising Councillors on procedural and legal matters, as well as assisting in the delivery of projects.

Competence in IT such as Word and Excel are preferred, with knowledge of website administration and social media. This is a varied administrative role.

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to the vice chair at avictoriaholliday@icloud.com

If you are interested or would like an informal chat about our roles, please do not hesitate to contact the Chairman, initially by email providing your details to avictoriaholliday@icloud.com

South Norfolk

Gillingham Parish Council

Parish Clerk and RFO.

Part time hours 5 per week, flexible working by arrangement. 

Salary dependant on experience and qualifications.  NJC Scales: 12-17.

As Parish Clerk you will be home based, but work closely with the elected parish councillors, using your knowledge and expertise to help develop and maximise the facilities and services we have to offer our village.

You will ensure that all legal, statutory, financial, and other governing provisions relating to the Council are observed, all Council meetings are properly administered, and decisions effectively implemented whilst developing healthy working partnerships with key local and regional bodies.

Suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration), highly motivated, enthusiastic and community focused, you will bring sound leadership, administrative, communication, IT, financial and organisational skills and be flexible in approach and able to meet deadlines.

We offer excellent nationally based terms and conditions of employment for this post which will involve working evenings.

We are currently have approved bi-monthly meetings on a trial basis until 31/3/24.  Reviewing then to stay bi-monthly or to revert back to monthly meetings.

Duties include but are not limited to:

  • Organising and attending council meetings, preparing agendas, and writing minutes
  • Implementing and maintaining the village website
  • Maintaining and updating the village noticeboards
  • Maintaining/updating files and documents
  • Implementing the Council’s decision
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Act as the responsible Financial Officer, manage and report on the Parish
  • Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and prepare the accounts for annual audit.
  • Preparing end of year accounts liaising with both internal and external auditors
  • Apply, monitor and report on any grants/funding which is applied for.
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council.
  • Liaising with District and County Councillor.
  • Advising the Council
  • Management, including invoicing.

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to gillinghamclerk@gmail.com the closing date for applications is 31st January 2024

Redenhall with Harleston Town Council

Job Title: Office Administrator

Service: Administration

Location: Town Council Offices

Hours: Between 9:30 am and 1:30 pm Monday – Tuesday & Friday, and 1:30 pm to 5:30 pm on Wednesday (to be decided)

Weekly Hours: 16 hours

Availability: To include some evenings and weekends

Pay Scale: £12.01 per hour (SCP 4)

Redenhall with Harleston Town Council is recruiting for the position of Office Administrator to join our dynamic office team working closely with the TownClerk and Deputy Town Clerk.

Qualifications and Experience:
Essential: Previous experience in general office administration.
Essential: Proficiency in Microsoft Office products.
Essential: Experience in dealing with members of the public.
Advantageous: Knowledge of working in local government.

Responsibilities:
Assist in the day-to-day duties of running the office.
May be required to work outside normal office hours for meeting minutes and additional hours for holiday/sickness coverage.
Occasional Bank Holiday cover may be necessary for events.

For a detailed job description and person specification, please visit Job Vacancies on www.harleston-tc.gov.uk

To apply for this position, please submit your detailed CV and cover letter to enquiries@harleston-tc.gov.uk

Closing date for applications: Friday, 5th January 2024.
Interviews: January 2024.
Start Date: 2024.

Wicklewood Parish Council

Parish Clerk and Responsible Financial Officer (RFO)

Wicklewood Parish Council is seeking an enthusiastic and self-motivated individual to take on the role of Parish Clerk and Responsible Financial Officer (RFO) to work alongside our team of Parish Councillors.

The position, which is home based, involves working 30.5 hours per month, flexibly, including attendance at Parish Council meetings which are held in the evenings 10 times a year. Beginning at £15.48 per hour (SCP scale 19), dependent on qualifications and experience.

Duties will include, but are not limited to:

  • Organising and attending Council meetings, preparing agendas and writing minutes
  • Advising the Council
  • Updating the Parish Council website
  • Maintaining/updating files and documents
  • Actioning the Council’s decisions
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Acting as the Responsible Financial Officer, managing and reporting on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and preparing the accounts for annual audit
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Line managing the booking clerk who deals with bookings in the village hall

You would need good administrative, communication, IT, numerical and organisational skills and basic financial knowledge. You would need to be flexible in approach and able to meet deadlines. Training can be given.  This is a terrific opportunity for someone wanting to work in a responsible professional role from home within their own schedule.

This position will be available from 1st May 2024. To apply send your CV stating work experience, qualifications and the qualities you would bring to the job with a short supporting statement letter to Parish Council Chairman, John Seville via the Clerk: wicklewoodpc@outlook.com  Closing date for applications is 8th March 2024.

For further information or for an informal chat about the role please email the Clerk, Helen Frayer at wicklewoodpc@outlook.com

King's Lynn and West Norfolk

Middleton Parish Council

Clerk and Responsible Financial Officer

Middleton is a vibrant village just outside King’s Lynn, straddling the A47.

As Parish Clerk you will be home based, but work closely with the elected parish councillors, using your knowledge and expertise to help develop and maximise the facilities and services we have to offer our village. 

If you are not CiLCA qualified we will provide training to assist you in gaining this necessary formal qualification to become a qualified clerk 

We are looking for a forward thinking, organised and innovative person helping us to bring a healthy return on our annual budget.

You will be expected to perform statutory duties and a high level of public body governance and to build relationships across all levels of local government and within the community. 

You will have excellent organisational, leadership, IT and administrative abilities and ideally a good knowledge of local government.

You will have experience in and be able to demonstrate good financial management. 

You will be required to work 35 hours a month and attend one council meeting a month (with the exception of August) and the occasional extraordinary meeting when required 

Duties include but are not limited to 

  •  Organising and attending council meetings, preparing agendas and writing minutes
  • Implementing and maintaining the village website
  • Maintaining and updating the village noticeboards
  • Maintaining/updating files and documents
  • Implementing the Council’s decision
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Being first point of contact for the public
  • Act as the responsible Financial Officer, manage and report on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices and prepare the accounts for annual audit using Scribe accounting system
  • Preparing end of year accounts liaising with both internal and external auditors
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Liaising with Borough and County Council/lors
  • Advising the Council
  • Allotment Management, including invoicing.
  • Administrating the local parish Charity including annual returns 

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to the Chair of the Parish Council 

Cllr.wiles-Vandyke@middletonparishcouncil.org

Middleton Parish Council is an Equal Opportunity Employer and welcomes applicants for all sections of the community. 

Previous applicants need not apply. Closing date 30th November 2023.

 

Other

Occold Parish Council (Suffolk)

Vacancy for Clerk and Responsible Financial Officer to Occold Parish Council

Applications are invited for the post of Clerk and Responsible Financial Officer to Occold Parish Council for 22 hrs a month.

We are looking for a resourceful, energetic, committed and well organised individual for this challenging role. The successful candidate will be working with a supportive group of Councillors who will also encourage the new Clerk in their continuing professional development.

The Clerk to the Parish Council will be the Proper Officer and, as such, is under a statutory duty to carry out all the functions of a local authority’s Proper Officer, including serving or issuing all the notifications required by law. The Clerk is responsible for ensuring that the Council is acting according to the instructions of the Local Authority and within current regulations. The Clerk will be the Responsible Financial Officer responsible for maintaining the financial records of the Council and the careful administration of its finances.

Duties:

  • Minute taking
  • Setting up/publishing agendas
  • Working with Council members, district and county councils, members of the public and other bodies
  • Recording and managing payments and receipts
  • Preparing documents for audit
  • Preparing the draft budget and precept documents
  • Bringing planning applications to the attention of the council for consideration
  • Responding to correspondence
  • Guiding the Council on legislation
  • Updating the village noticeboard with council announcements
  • Updating the council website and social media accounts
  • Managing the records of the Council and general administration

 

Skills:

Computer literate, particularly in Word and Excel. Organised, numerate, a good communicator and able to work effectively with others

Currently the Council meets on the first Monday of the month (the second if a bank holiday), additional extraordinary or planning meetings may be called.

Location of work: normally at home but attending meetings within Occold as required.

Must have an internet and phone access. Must be able to store council files securely at your home address and have access to a printer. A laptop will be provided.

The Council will pay reasonable expenses incurred in carrying out the role for home office costs.

A comprehensive handover, and some training for the right candidate, will be provided. For a job description and further information, please see our website

Salary will be on the NJC (local Government) pay scale at a point dependent on experience and qualifications.

For an informal conversation, please contact the current Clerk, Libby Alexander, by email to occoldparishcouncil@gmail.com or by telephone on 07943 279946.