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Vacancies

BINHAM PARISH COUNCIL

Parish Clerk and Responsible Financial Officer

Applications are invited for the post of Parish Clerk and responsible Financial Officer. Binham Parish Council is situated in North Norfolk and is looking for a reliable, personable and self -motivated person with good written and IT skills. An understanding of local government procedures would be an advantage and the ability to work alone. The post is offered as a home working post of a minimum of five hours per week. The hourly rate will be in line with the National pay scales and according to experience.

The successful candidate will be expected to:

  • Arrange, publicise and attend six parish council meetings including preparation of agendas and taking minutes of the meetings
  • Attend to administrative tasks including maintaining paper and electronic files and Parish Council website, annual review of all parish policies, dealing with correspondence and enquiries, managing parish council allotments, parish council cemetery and other parish council assets such as litter bins and village green spaces.
  • Manage and report the Parish Council's finances and prepare the accounts for annual audit
  • Advise and support seven Councillors
  • Liaise with District and County Councillors and other organisations (eg NNDC Development and Planning Committee)
  • Other duties as determined by the Parish Council.

The Parish Council will consider supplying then successful candidate with suitable IT equipment, training and support.

To apply for the post please email your CV and a covering letter by 20 April 2020 to: Elizabeth Brady, Chair of Binham Parish Council lizsdavenport@gmail.com .

If you would like further information about the post, please call the Chair on 01328 830830

Interviews will be held during the week commencing 18 May 2020.

ELM PARISH COUNCIL

Parish Clerk and Responsible Financial Officer

Elm is the largest of the Fenland parishes, with a population of over 4000. The parish comprises the villages of Elm, Fridaybridge, Coldham, the hamlet of Rings End and numerous isolated dwellings, spread over almost 6000 hectares.

There are 12 positions on the Council, representing three wards, and meetings take place every month in the Parish Office in Begdale Road, Elm. The current membership includes a balance of experienced and newly-appointed Councillors, providing the new Clerk with an opportunity to contribute to the establishment of a strong team ethos.

The Clerk is responsible for ensuring that the Council as a whole conducts its business properly, providing independent, objective and professional advice and support. You will prepare agendas for all meetings of the Council, attend the meetings and record accurate minutes of the proceedings. You will provide all necessary administrative support to the Council and its members to enable them to perform their function effectively. As Responsible Financial Officer, you will manage the administration of the Council's finances, preparing budgets, monitoring expenditure, producing accounting statements and supporting the annual audit process. Finally, you will be responsible for the administration of the Elm Cemetery and appropriate training is available for this and other aspects of the role.

The role of Clerk and Responsible Financial Officer is a part time permanent position working 50 hours each month. You will be expected to work from home, for which a home working allowance is payable. You will also have the option of working in the Parish Office in Begdale Road, Elm, from time to time. A laptop computer and other office equipment will be provided. The salary scale applicable to this post is SCP 24-28 on the new scale, calculated as £14.50 to £16.31 per hour, pay award pending.

The ideal candidate will be a CiLCA qualified Parish Clerk or a person willing to work towards this qualification, with a working knowledge of local government policy and procedures, excellent communication skills, a high level of IT expertise and the ability to be flexible with regard to the needs of the job.

For further details and an application pack, please contact the Locum Clerk, Dave Gibbs, Tel: 01945 870083 Email: clerk.elmpc@gmail.com. The closing date for applications is 27 March. Interviews will take place during the week commencing 30 March.

HELHOUGHTON PARISH COUNCIL

Parish Clerk and Responsible Financial Officer

Five hours per month

Helhoughton Parish Council are looking to appoint a capable, self-motivated person to the position of Clerk and Responsible Finance Officer to begin employment on 1 May 2020.

Helhoughton is a small parish in North Norfolk. The Council consists of seven councillors.

This is a varied and interesting home-based role.

The salary will be paid in accordance with experience.

The successful candidate will have good communication, administrative and numeracy skills, be computer literate, and preferably have a CiLCA qualification.

Duties will include:

  • Arranging and attending parish council meetings (normally six per year)
  • Preparing agendas and minutes for council meetings
  • Managing council finances
  • Receiving and dealing with council correspondence

Maintaining the council website

For more information please contact the Chairman, Jean Freeman, on 01485 528402.

HORSFORD PARISH COUNCIL

Parish Clerk and Responsible Financial Officer

Horsford Parish Council is looking for an enthusiastic and self-motivated person to take on the role of Parish Clerk and Responsible Financial Officer.

The post is for 15 hours per week, home based and includes attendance at all Parish Council meetings and responsibility for the finances of the Council and its risk management. Candidates should have book keeping skills, communication, IT and organisational skills. Pay will be in line with NALC guidelines and according to experience and qualifications [£9,857 to £10,254]. A Certificate in Local Council Administration (Cilca) would be an advantage but support and training will be provided to achieve this qualification. For further information and an application form please contact :

Jim Graves – Clerk to the Council

01603 898621 horsfordpc@gmail.com

Closing date 15 April 2020

LODDON PARISH COUNCIL

Responsible Finance Officer

Loddon Parish Council is seeking to appoint an experienced financial administrator to the role of responsible finance officer. Reporting to the clerk, the key responsibilities will be to provide day to day financial management of the parish council and to manage the parish council's financial affairs within the legal framework for local authorities and to comply with current legislation and recommended practice. It will also include preparation of end of year accounts, annual budgeting, management of expenditure within budgets and regular reporting to council on all financial matters.

The parish council is seeking someone with book-keeping experience as a minimum but preferably with accounting qualifications and/or local government experience.

The successful candidate will also be required to deputise for the clerk when necessary, provide administrative assistance to the clerk and to deal with members of the public on a day to day basis. We are therefore seeking a team player with a 'can do' attitude.

Whilst most of your hours will be office-based during the week, you will need to be flexible to attend evening meetings as required outside of your normal working hours.

Local Government experience and holding the Certificate in Local Council Administration (CiLCA) is desirable but not essential. The professional development of staff is supported and funded by the parish council.

The post is for 9 hours a week over three days – Tuesday, Wednesday, Thursday 9am – 12pm - and is based in the Parish Council Offices in Church Plain, Loddon. The salary will be paid in accordance with experience and in line with the National Joint Council Salary Scale rates and will range from SCP 18 (£24,313) - SCP 21 (£25,801) pro rata. This position offers the Local Government Pension Scheme and the standard employment terms and conditions agreed nationally.

In the first instance please contact the Parish Council for an Application Form and Job Description: clerk@loddonpc.org.uk Parish Council Office, The Library Annexe, Church Plain, Loddon NR14 6ED. Tel: 01508 522020

Applications close at midday 14 April 2020. Interviews will be held Thursday 23 April 2020.

MARSHAM PARISH COUNCIL

Parish Clerk & Responsible Finance Officer

Marsham Parish Council are looking for an enthusiastic and self-motivated person to fill this role.

The successful candidate would be expected to:

  • Arrange, publicise and attend monthly council meetings.
  • Prepare agendas and minutes of the meetings.
  • Manage the Parish Councils finances and prepare accounts for audit.
Remuneration will be in line with NALC guidelines.

For more information or to apply for this post please contact the Chairman Colin Hensby on 01263 733021 or email to colinhensby@hotmail.com

NARBOROUGH PARISH COUNCIL

Parish Clerk and Responsible Financial Officer

Narborough Parish Council is looking to appoint an enthusiastic, reliable and self-motivated individual to the role of Parish Clerk and Responsible Financial Officer from 1 May 2020 to replace the current Clerk who is retiring. Specific responsibilities are:

  • To ensure that statutory and other provisions governing or affecting the running of the Council are observed.
  • To monitor and balance the Council's accounts and prepare records for audit purposes.
  • To ensure that the Council's obligations for Risk Assessment are properly met and that there are proper insurance arrangements.
  • To prepare agendas for meetings of the Council. To attend such meetings and prepare minutes for approval.
  • To receive correspondence and documents on behalf of the Council and to deal with the correspondence or documents or bring such items to the attention of the Council.
  • To ensure update of the Council's website.
  • To ensure the continuous operation of the Council's two SAM 2 sites.
  • To carry out and record bi-weekly inspections of the Council owned keep fit and play equipment and MUGA.
  • To ensure arrangements are in place for the upkeep of the Closed and Extended Churchyards and maintenance of Council owned public lighting.
  • To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.
  • To act as the representative of the Council as required.
  • To attend training courses or seminars on the work and role of the Clerk as required by the Council.

The post is for 33 hours per month, includes attendance at 12 Parish Council meetings each year, responsibility for administering the finances of the Council and updating its website through Norfolk ALC. The Council meets on the first Monday of each month except where this falls on a Bank Holiday when the meeting is held on the following Wednesday. Candidates should have book keeping, communication, IT and good organizational skills. The successful applicant will be required to work from home, IT equipment will be provided if required. Pay will be in line with NALC guidelines and according to experience and qualifications. Support and training will be provided. Applications please by CV to the Chairman, Mr John Collins, narboroughparish@btinternet.com by 30 March 2020. Further information from The Clerk, David Burchell on 01760 337613.

PORINGLAND PARISH COUNCIL

Assistant Clerk

Poringland Parish Council has seen an opportunity to expand the team and employ a part time assistant clerk to support the services provided in Poringland. The role of the assistant clerk will be to primarily support the work of the parish clerk, but also to work alongside the community centre manager to ensure the successful running of the council's largest asset.

Duties will include, but are not limited to:

  • Dealing with routine parishioner queries Inspection of village assets
  • Updating parishioners with news from the council Invoicing and reconciliation
  • Deputising for the Parish Clerk Filing and archiving

Outline Terms and Conditions:

Salary: Within the range of SCP19 – SCP24 (£12.85 per hour to £14.46 per hour) depending on qualifications and experience.

Probation: The role is subject to a six calendar month probationary period.

Pension: Local Government Pension Scheme.

Hours: 16 hours per week, worked flexibly according to the needs of the Council.

Leave: 28 days plus bank holidays (pro rata).

Place of work: Poringland Community Centre, Overtons Way, Poringland NR14 7WB

If you require more information or would like a confidential chat about the position, please do not hesitate to contact the parish clerk, Faye LeBon, on 01508 492182 or email clerk@poringland-pc.gov.uk

The application pack and application form are available via the clerk, or via our website: https://www.poringlandparishcouncil.gov.uk/staff-vacancies.html

SNETTISHAM PARISH COUNCIL

Administrative Assistant

Council is seeking to appoint an administrative assistant to help with work in the Parish Office.

The post will involve:

  • Dealing with enquiries from the public
  • Project work & general office administration
  • Preparing for meetings and taking notes
  • Organising the Village Fete, and possibly other events
  • Covering for the Clerk in his absence, as appropriate

Applicants will need to be proficient in using MS Office (Word/Excel/Outlook and possibly Publisher), and have a good standard of written and spoken English. A familiarity with local government procedures would be an advantage, though training will be provided if required. At least half of the hours to be worked must be on Tuesdays.

It is likely that eight hours weekly will be required, with possible overtime, and flexibility (including occasional evening work) is important. Exact details of the role, hours, pay (£10ph+) and conditions will be provided on application.

Applications by CV and letter should be made by 2 April, with interviews shortly thereafter. It is hoped that the successful candidate will be able to take up the post promptly.

For further details, please contact the Office by email – snettishparish@btconnect.com. Please note no replies will be possible before 23 March.

WELNEY PARISH COUNCIL

Parish Clerk

Applications are invited for the role of part-time Parish Clerk. The position should be available from April 2020 and will involve administration of Council business, implementing the various decisions made by the Council and ensuring the Council's legal obligations are met.

The job entails up to 6 hours work per week and will be based at our office in Welney at mutually agreed times and days. Some work could also be home-based. Attendance will also be required at the Council's meetings on the first Tuesday of each month starting at 7.15 pm at the William Marshall Centre, Hurn Drove, Welney. A laptop and printer will be provided. Salary will be based on the National Joint Council for Local Government Services ("NJC") pay scales depending on experience and qualifications.

We are looking for someone who

  • Is self-motivated
  • Has good secretarial and shorthand skills
  • Has IT skills and experienced in MS Word and Excel or LibreOffice equivalents
  • Lives in or close to Welney with a good knowledge of the Parish and area
  • Ideally, holds the CiLCA qualification or is prepared to work immediately towards achieving it.
  • Has social media skills or is prepared to learn
  • Understands or prepared to learn WordPress software to enable updating our Website.

The main duties will include

  • Arranging, publicising and attending Parish Council meetings
  • Preparation of Agendas (in conjunction with the Chairman) and Minutes of meetings
  • Liaison with the District & County Councils, other organisations and official bodies and the public as requested.
  • Dealing with correspondence and administrative tasks include scanning and logging all incoming mail.
  • Reviewing all Parish Council policies including Standing Orders and Financial Regulations
  • Managing the Parish Council website
  • Maintaining Parish Council files, paper and electronic.
  • Maintaining assets registers for Council and Charity properties
  • Arranging the Annual Parish Meeting in March of each year.

The position does not currently include managing finances and accounts.

The Parish Council are sole Trustee of the Welney Playing Field Charity and the Clerk would be expected to attend Trustee meetings as and when arranged. Short meetings follow an ordinary Council meeting.

Applicants should apply in writing as soon as possible, including CV and the names and addresses of two references, to The Chair, Welney Parish Council, William Marshall Centre, Hurn Drove, Welney, PE14 9SDor by email at clerk@welneypc.org.uk.

Closing date for applications: 31st March 2020. Interviews will be arranged shortly thereafter