Support for Councils and Clerks

Advertising on the website is free to all councils. If you would to advertise a vacancy please email your advert to it@norfolkalc.gov.uk in Word or PDF format. Please make sure you include the hours, salary or SCP rate and contact details.

If your advert has a closing date it will be removed after this date. For help with recruitment please see the ‘Recruitment‘ document below.

Districts

Breckland

Cranworth Parish Council

Vacancy for Parish Clerk and RFO

Cranworth Parish Council is seeking an enthusiastic and self-motivated individual to take on the role of Parish Clerk and Responsible Financial Officer (RFO) to work alongside our team of Parish Councillors.

The position, which is home based, involves working 4 hours per week, flexibly, including attendance at Parish Council meetings. Parish Council meetings are held in the evenings six times a year. There may also be the occasional extraordinary meeting.

Duties will include, but are not limited to:

  • Organising and attending Council meetings, preparing agendas and writing minutes
  • Advising the Council
  • Updating the Parish Council website
  • Maintaining/updating files and documents
  • Actioning the Council’s decisions
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Acting as the Responsible Financial Officer, managing and reporting on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and preparing the accounts for annual audit
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Liaising with District and County Councillors

The successful candidate should be suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration), have good IT, numerical and organisational skills. The salary will be paid in line with NALC guidelines and according to experience.

This position will be available from 1st August 2024. To apply send your CV stating work experience, qualifications and the qualities you would bring to the job with a short supporting statement letter to Parish Council Chairman, Charles Brown via the Clerk: hefrary@gmail.com

For further information please email the Clerk, Heidi Frary

Foxley Parish Council

Clerk and Responsible Financial Officer

Foxley Parish Council is seeking an enthusiastic, self-motivated person to take on the role of Clerk and Responsible Financial Officer, experience not necessary.

Foxley is a small village with an electorate of about 350.

140 hours per year averaging 11.5 hours per calendar month (home based). Salary dependent on experience and qualifications. As Clerk to the Parish Council you will be home based, but work closely with the elected parish councillors.

You will ensure that all legal, statutory, financial, and other governing provisions relating to the Council are observed, all Council meetings are properly administered, and decisions effectively implemented whilst developing healthy working partnerships with key local and regional bodies.

You would need an understanding of administrative, communication, IT, organisational skills and basic financial knowledge. You would need to be flexible in approach and able to meet deadlines. Training can be given

We offer excellent nationally based terms and conditions of employment for this post, which will involve working evenings.

Duties include, but are not limited to:

  • Organising and attending council meetings, preparing agendas, and writing minutes
  • Maintaining and updating the village noticeboard and village website.
  • Maintaining/updating files and documents
  • Implementing the Council’s decision
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Act as the responsible Financial Officer, manage and report on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and prepare the accounts for annual audit
  • Apply, monitor and report on any grants/funding which is applied for
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Liaising with County and District Councillors

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to the current Parish Clerk (foxleyparishclerk@outlook.com)

Closing date for applications is Sunday 17th December, with interviews taking place the following week. The successful applicant will be required to supply 2 references.

Hardingham Parish Council

Vacancy for Parish Clerk and RFO

Hardingham Parish Council is seeking an enthusiastic and self-motivated individual to take on the role of Parish Clerk and Responsible Financial Officer to work alongside our forward looking parish councillors.

The position which is home based involves working 4 hours per week, flexibly, including attendance at Parish Council meetings. Parish Council meetings are held 6 times a year with the occasional extraordinary meetings as required.

Duties will include, but are not limited to:

  • Organising and attending council meetings, preparing agendas, and writing minutes
  • Advising the Council
  • Implementing and maintaining the Parish Council website
  • Maintaining/updating files and documents
  • Implementing the Council’s decision
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Act as the responsible Financial Officer, manage and report on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and prepare the accounts for annual audit
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Liaising with District and County Councillors

The successful candidate should be suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration) have good IT and organisational skills. The salary will be paid in line with NALC guidelines and according to experience.

This position will be available from 1st August 2024, however an earlier start may be available for the right candidate. Please send CV’s stating work experience, qualifications and the qualities you would bring to the job to and a short supporting statement letter to parish council Chairman, Dudley George via the Clerk: hardinghamparish@gmail.com

For further information please email the Clerk, Heidi Frary

Little Ellingham Parish Council

APPOINTMENT OF CLERK AND RESPONSIBLE FINANCIAL OFFICER

Salary pro rata within grade
(SCP 13 – 17 – £26,873 – £28,770 p.a.)

Part-time (13.25 hours a month)

If you would like to help our Council develop and deliver timely, quality and inclusive services to the local community, this post could be ideal for you.

You will ensure that all legal, statutory, financial and other governing provisions relating to the Council are observed, all Council meetings are properly administered and decisions effectively recorded and implemented whilst developing healthy working partnerships with local and county authorities.

Suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration), motivated, enthusiastic and community focused, you will bring sound administrative, communication, IT, financial and organisational skills to the role. As well as being flexible in approach and able to meet deadlines.

We offer nationally based terms and conditions of employment for this post which will involve working occasional evenings.

Please call Peter Griffiths (Vice Chairman) on 01953 850722 or email clerk.little.ellingham@gmail.com for a recruitment pack and an application form.

Closing date for applications: 26th February 2024

Little Ellingham Parish Council is an Equal Opportunity Employer and welcomes applications from all sections of the community.

Stow Bedon and Breckles Parish Council

Stow Bedon and Breckles Parish Council are looking for a person who is interested in working with their Parish Councillors in the role of Parish Clerk and Responsible Financial Officer. The post becomes vacant from the beginning of March 2024

Currently the position is for five hours a week, home working. Parish Council Meetings take place six times a year in the evenings in a warm Village Hall.

It would be good if the applicant has some experience, is well motivated, as well as  having positive communication skills, both oral and written,  competent IT skills are also required.

Responsibilities will include:

Organising and attending Parish Council Meetings.

Circulating relevant information and documentation to Councillors.

Writing agendas and minutes.

Actioning Council decisions.

Responding to correspondence and e mails.

Posting information on the website and Parish Noticeboards.

Booking the Village Hall for meetings

Advising the Council

Monitoring Planning Applications, circulating information to Councillors and responding in a timely manner to Planning Applications, as well as communication with Case Officers where needed.

Liaising with Councillors, including District and County Councillors.

Updating the Parish website and all required documentation.

Acting as the Councils Responsible Financial Officer

Reporting and presenting financial reports to the Councillors

Paying invoices and annual budget preparation, reclaiming VAT

Preparing and presenting accounts for Audit.

Salary is paid on NJC scales according to experience, with home working allowance paid as well as expenses.

Training opportunities are available.

For further information, please contact Jean Williams the current Clerk on sbandb.pc.clerk@gmail.com

Broadland

Hempton, Pudding Norton and Testerton Parish Council

Hempton, Pudding Norton and Testerton Parish Council, which were grouped last year and the final merger processes are continuing, are seeking an experienced Clerk & RFO to start as soon as possible.

The Parish Council will be managed temporarily via the District & County Councillors due to the current councillors (4) and the Clerk all standing down as of January 2024.

The role would be approximately 4 hours a week, however this would be flexible as more hours may initially be required.

The Council’s responsibilities include the care of a Children’s Play area, Duck Pond, Allotments, Dog Bins, Street Lighting and various other Parish Council matters.

Salary is negotiable.

Please contact the Clerk for any further information via 

hemptonparishclerk@gmail.com 

Rackheath Parish Council

Community Clerk
16 hours per week

Rackheath is a Norfolk village to the northeast of Norwich, nestled between Norwich city and the Norfolk Broads. We manage Jubilee Park, Stracey Sports Park & Pavilion (which includes our council office) and we are currently working towards expanding our public open space and facilities. Our village has seen much growth in recent years, and this will continue in the future, seeing our community transition from a village to a town.

Rackheath Community Council is looking to appoint a part-time Clerk and Responsible Financial Officer. You may be a current Community Clerk, looking for a new challenge with a bigger Parish, and budget, or, if you have not worked with Councils before, have transferable skills and an interest in this level of Local Government. The successful applicant will have a proven record in administration and financial management with experience of managing a small team.

The Clerk/RFO is responsible to the Community Council for:

  • Managing the day-to-day business of the Council
  • Providing advice as the Council’s Proper Officer & RFO
  • Implementing Council decisions
  • Managing and reporting on the Council’s finances.

This role includes keeping financial records, administration, agenda preparation and minute-taking at meetings, advising Councillors on procedural and legal matters, and supervision of the Council’s other part-time staff, as well as assisting in the delivery of projects.

Competence in IT such as Word and Excel are essential, with knowledge of website administration and social media. This is a varied administrative role.

You must be able to work on your own initiative, be willing to acquire new skills and take a proactive interest in the well-being of the community. As Clerk, you have a pivotal role in building and maintaining a good working relationship with a wide range of stakeholders, including residents, developers, local authorities, and other organisations in and around Rackheath.

Rackheath Community Council will grow in the coming years and the Clerk will be instrumental to building a team who can support the community as we transition into a Town Council.

The clerk is normally based at the council office within the Pavilion. This position is 16 hours per week, working pattern to be agreed. Includes some evening meetings.

Salary is dependent on experience and qualifications.

The position will require the CiLCA qualification, but this can be covered by fully funded training in the first 12 – 18 months if required.

Please click here to view job description and role.

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to the Chair of the Parish Council at chair@rackheathparishcouncil.org.uk.

If you are interested or would like an informal chat about our roles, please do not hesitate to contact the Chairman, initially by email providing your details to chair@rackheathparishcouncil.org.uk.

Great Yarmouth

No vacancies at present

North Norfolk

Alby With Thwaite Parish Council

Vacancy as Parish Clerk 

A position is available for an enthusiastic and self-motivated candidate. Alby with Thwaite is a small parish with approximately 220 parishioners living in 90 residences. Currently this role can be fulfilled within 12 hours per month although under exceptional circumstances it is recognised that more time might be required and this will be authorised by the Chairman.

As it is a small parish normally the parish council meets between four to six times a year with the possibility of an extraordinary meeting in addition. The parish council meetings and any extraordinary meeting will be held in the evening. The actual work of the parish clerk can be carried out in their own time and in their own home, collaborating closely with the chair and fellow parish councillors to suit themselves, as long as certain deadlines are met. The parish will provide a printer and a laptop computer both of which must be used only for parish council work. 

The parish clerk’s remuneration will depend upon their qualifications and experience but is expected to be within the range £12-£14 per hour.

Although suitable qualifications are desirable, for the candidate with the right attitude, the parish council will be pleased to provide them with appropriate training.

Duties include but are not limited to:

  • Organising and attending parish council meetings, preparing agendas and writing minutes
  • Maintaining and updating the parish noticeboards and parish council’s website
  • Maintaining/updating files and documents
  • Implementing the parish council’s decisions
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to parish councillors
  • To act as the responsible Financial Officer and manage and report on the parish councils finances, prepare the annual budget and request payment of invoices and prepare the accounts for the annual audit
  • To apply for, monitor and report on any grants/funding which is applied for
  • To act as the Data Protection officer for the parish council
  • To monitor planning applications and circulate same to the councillors
  • To liaise with County and District Councillors

Please email your CV providing your work experience and the qualities and skills you would bring to the role to:

m2mframers@hotmail.co.uk

and please provide two references.

Ryburgh Parish Council

Vacancy for Parish Clerk and RFO for Ryburgh Parish Council

Ryburgh Parish Council (which includes the villages of Great Ryburgh and Little Ryburgh) is seeking an enthusiastic and self-motivated individual to take on the role of Parish Clerk and Responsible Financial Officer.

The position which is home based involves working 8 hours per week, flexibly, including attendance at Parish Council meetings. Parish Council meetings are held 8 times a year with the occasional extraordinary meetings as required.

Duties will include, but are not limited to:

  • Organising and attending council meetings, preparing agendas, and writing minutes
  • Implementing and maintaining the Parish Council website
  • Maintaining/updating files and documents
  • Implementing the Council’s decision
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Act as the responsible Financial Officer, manage and report on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and prepare the accounts for annual audit
  • Preparing end of year accounts liaising with both internal and external auditors
  • Apply, monitor and report on any grants/funding which is applied for
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Liaising with District and County Councillors
  • Advising the Council

The successful candidate should be suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration) have good IT and organisational skills. The salary will be paid in line with NALC guidelines and according to experience.

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to Sarah Bristow via email: countyofficer@norfolkalc.gov.uk 

Deadline for applications 23/02/2024

Salthouse Parish Council

Salthouse Parish Council is looking to recruit an energetic and forward-thinking parish clerk.

Salthouse is a small, beautiful village on the North Norfolk coast, designated an area of outstanding natural beauty overlooking the salt marshes, renowned for their fauna and wildlife.

We are a new and good-natured Parish Council, now working cohesively for the benefit of a harmonious community in Salthouse who take pride in the place they live.

We need someone who is preferably CiLCA trained and understands the needs of a local community including allotments and planning legislation. It is important you have a strong track record for being efficient and well organised. The successful applicant will have a proven record in administration and financial management with experience of managing a small team

This is an excellent opportunity for an ambitious clerk, who is proactive, imaginative, and willing to help the council engage with a friendly, vibrant and increasingly active local community. 

4 hours per week

The Clerk is responsible to the Parish Council for:

  • Managing the day-to-day business of the Council
  • Providing advice as the Council’s Proper Officer & RFO
  • Implementing Council decisions
  • Managing and reporting on the Council’s finances.

This role includes keeping financial records, administration, agenda preparation and minute-taking at meetings, advising Councillors on procedural and legal matters, as well as assisting in the delivery of projects.

Competence in IT such as Word and Excel are preferred, with knowledge of website administration and social media. This is a varied administrative role.

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to the vice chair at avictoriaholliday@icloud.com

If you are interested or would like an informal chat about our roles, please do not hesitate to contact the Chairman, initially by email providing your details to avictoriaholliday@icloud.com

South Norfolk

Gillingham Parish Council

Parish Clerk and RFO.

Part time hours 5 per week, flexible working by arrangement. 

Salary dependant on experience and qualifications.  NJC Scales: 12-17.

As Parish Clerk you will be home based, but work closely with the elected parish councillors, using your knowledge and expertise to help develop and maximise the facilities and services we have to offer our village.

You will ensure that all legal, statutory, financial, and other governing provisions relating to the Council are observed, all Council meetings are properly administered, and decisions effectively implemented whilst developing healthy working partnerships with key local and regional bodies.

Suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration), highly motivated, enthusiastic and community focused, you will bring sound leadership, administrative, communication, IT, financial and organisational skills and be flexible in approach and able to meet deadlines.

We offer excellent nationally based terms and conditions of employment for this post which will involve working evenings.

We are currently have approved bi-monthly meetings on a trial basis until 31/3/24.  Reviewing then to stay bi-monthly or to revert back to monthly meetings.

Duties include but are not limited to:

  • Organising and attending council meetings, preparing agendas, and writing minutes
  • Implementing and maintaining the village website
  • Maintaining and updating the village noticeboards
  • Maintaining/updating files and documents
  • Implementing the Council’s decision
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Act as the responsible Financial Officer, manage and report on the Parish
  • Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and prepare the accounts for annual audit.
  • Preparing end of year accounts liaising with both internal and external auditors
  • Apply, monitor and report on any grants/funding which is applied for.
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council.
  • Liaising with District and County Councillor.
  • Advising the Council
  • Management, including invoicing.

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to gillinghamclerk@gmail.com the closing date for applications is 31st January 2024

Redenhall with Harleston Town Council

Job Title: Office Administrator

Service: Administration

Location: Town Council Offices

Hours: Between 9:30 am and 1:30 pm Monday – Tuesday & Friday, and 1:30 pm to 5:30 pm on Wednesday (to be decided)

Weekly Hours: 16 hours

Availability: To include some evenings and weekends

Pay Scale: £12.01 per hour (SCP 4)

Redenhall with Harleston Town Council is recruiting for the position of Office Administrator to join our dynamic office team working closely with the TownClerk and Deputy Town Clerk.

Qualifications and Experience:
Essential: Previous experience in general office administration.
Essential: Proficiency in Microsoft Office products.
Essential: Experience in dealing with members of the public.
Advantageous: Knowledge of working in local government.

Responsibilities:
Assist in the day-to-day duties of running the office.
May be required to work outside normal office hours for meeting minutes and additional hours for holiday/sickness coverage.
Occasional Bank Holiday cover may be necessary for events.

For a detailed job description and person specification, please visit Job Vacancies on www.harleston-tc.gov.uk

To apply for this position, please submit your detailed CV and cover letter to enquiries@harleston-tc.gov.uk

Closing date for applications: Friday, 5th January 2024.
Interviews: January 2024.
Start Date: 2024.

Wicklewood Parish Council

Parish Clerk and Responsible Financial Officer (RFO)

Wicklewood Parish Council is seeking an enthusiastic and self-motivated individual to take on the role of Parish Clerk and Responsible Financial Officer (RFO) to work alongside our team of Parish Councillors.

The position, which is home based, involves working 30.5 hours per month, flexibly, including attendance at Parish Council meetings which are held in the evenings 10 times a year. Beginning at £15.48 per hour (SCP scale 19), dependent on qualifications and experience.

Duties will include, but are not limited to:

  • Organising and attending Council meetings, preparing agendas and writing minutes
  • Advising the Council
  • Updating the Parish Council website
  • Maintaining/updating files and documents
  • Actioning the Council’s decisions
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Acting as the Responsible Financial Officer, managing and reporting on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and preparing the accounts for annual audit
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Line managing the booking clerk who deals with bookings in the village hall

You would need good administrative, communication, IT, numerical and organisational skills and basic financial knowledge. You would need to be flexible in approach and able to meet deadlines. Training can be given.  This is a terrific opportunity for someone wanting to work in a responsible professional role from home within their own schedule.

This position will be available from 1st May 2024. To apply send your CV stating work experience, qualifications and the qualities you would bring to the job with a short supporting statement letter to Parish Council Chairman, John Seville via the Clerk: wicklewoodpc@outlook.com  Closing date for applications is 8th March 2024.

For further information or for an informal chat about the role please email the Clerk, Helen Frayer at wicklewoodpc@outlook.com

King's Lynn and West Norfolk

Middleton Parish Council

Clerk and Responsible Financial Officer

Middleton is a vibrant village just outside King’s Lynn, straddling the A47.

As Parish Clerk you will be home based, but work closely with the elected parish councillors, using your knowledge and expertise to help develop and maximise the facilities and services we have to offer our village. 

If you are not CiLCA qualified we will provide training to assist you in gaining this necessary formal qualification to become a qualified clerk 

We are looking for a forward thinking, organised and innovative person helping us to bring a healthy return on our annual budget.

You will be expected to perform statutory duties and a high level of public body governance and to build relationships across all levels of local government and within the community. 

You will have excellent organisational, leadership, IT and administrative abilities and ideally a good knowledge of local government.

You will have experience in and be able to demonstrate good financial management. 

You will be required to work 35 hours a month and attend one council meeting a month (with the exception of August) and the occasional extraordinary meeting when required 

Duties include but are not limited to 

  •  Organising and attending council meetings, preparing agendas and writing minutes
  • Implementing and maintaining the village website
  • Maintaining and updating the village noticeboards
  • Maintaining/updating files and documents
  • Implementing the Council’s decision
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Being first point of contact for the public
  • Act as the responsible Financial Officer, manage and report on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices and prepare the accounts for annual audit using Scribe accounting system
  • Preparing end of year accounts liaising with both internal and external auditors
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Liaising with Borough and County Council/lors
  • Advising the Council
  • Allotment Management, including invoicing.
  • Administrating the local parish Charity including annual returns 

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to the Chair of the Parish Council 

Cllr.wiles-Vandyke@middletonparishcouncil.org

Middleton Parish Council is an Equal Opportunity Employer and welcomes applicants for all sections of the community. 

Previous applicants need not apply. Closing date 30th November 2023.

 

Other

Fressingfield Parish Council (Suffolk)

CLERK AND RESPONSIBLE FINANCIAL OFFICER

Part-time 60 hours per month

Salary in line with local government pay scales

dependent upon qualifications and experience

If you have a genuine interest in helping our ambitious and energetic council to develop and deliver timely, excellent quality and innovative services to the local community, this post may be ideal for you. 

You will ensure all legal, statutory, financial and other governing provisions relating to the council are observed.

You will ensure all council meetings are properly administered and decisions effectively implemented, whilst developing healthy working partnerships with key local and regional bodies. 

You are highly motivated, enthusiastic and community focused.

You will bring sound leadership to the post, based on a wide range of skills, including staff management, administration, communication, IT, and finance.

You are flexible in your approach and can meet deadlines.

We offer excellent nationally based terms and conditions of employment for this post which will involve working evenings and possibly weekends. 

Please contact Andy Parris by email clerk@fressingfield-pc.gov.uk for a recruitment pack and an application form or call 07873 970834.

Closing date for applications:  January 31st 2024 

Fressingfield Parish Council is an Equal Opportunity Employer and welcomes applications from all sections of the community.