Support for Councils and Clerks

Advertising on the website is free to all councils. If you would to advertise a vacancy please email your advert to it@norfolkalc.gov.uk in Word or PDF format. Please make sure you include the hours, salary or SCP rate and contact details.

If your advert has a closing date it will be removed after this date. For help with recruitment please see the ‘Recruitment‘ document below.

Districts

Breckland

Great Dunham Parish Council

Vacancy for Parish Clerk and RFO

Great Dunham Parish Council is seeking a passionate and driven individual to assume the position of Parish Clerk and Responsible Financial Officer.

The position involves working 6 hours per month, flexibly, including attendance at Parish Council meetings. Parish Council meetings are held every 2 months with the occasional extraordinary meetings as required.

Duties will include, but are not limited to:

  • Coordinating and participating in council meetings, drafting agendas, and recording minutes
  • Managing the Parish Council’s website to ensure its functionality and relevance
  • Maintaining and updating records and documents
  • Executing decisions made by the Council
  • Handling all incoming correspondence, including letters and emails
  • Disseminating pertinent information to Councillors
  • Serving as the accountable Financial Officer, overseeing and reporting on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, invoice payments, VAT reclamation, and preparing accounts for annual audit
  • Compiling year-end accounts and collaborating with both internal and external auditors
  • Managing, monitoring, and reporting on applied grants/funding
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and distributing them to the Council
  • Coordinating with District and County Councillors
  • Providing advisory support to the Council

The successful candidate should be suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration) have good IT and organisational skills. The salary will be paid in line with NALC guidelines and according to experience.

Little Ellingham Parish Council

APPOINTMENT OF CLERK AND RESPONSIBLE FINANCIAL OFFICER

Salary pro rata within grade
(SCP 13 – 17 – £26,873 – £28,770 p.a.)

Part-time (13.25 hours a month)

If you would like to help our Council develop and deliver timely, quality and inclusive services to the local community, this post could be ideal for you.

You will ensure that all legal, statutory, financial and other governing provisions relating to the Council are observed, all Council meetings are properly administered and decisions effectively recorded and implemented whilst developing healthy working partnerships with local and county authorities.

Suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration), motivated, enthusiastic and community focused, you will bring sound administrative, communication, IT, financial and organisational skills to the role. As well as being flexible in approach and able to meet deadlines.

We offer nationally based terms and conditions of employment for this post which will involve working occasional evenings.

Please call Peter Griffiths (Vice Chairman) on 01953 850722 or email clerk.little.ellingham@gmail.com for a recruitment pack and an application form.

Little Ellingham Parish Council is an Equal Opportunity Employer and welcomes applications from all sections of the community.

Saham Toney Parish Council

Parish Clerk and Responsible Financial Officer

Saham Toney Parish Council has a vacancy for an enthusiastic and self-motivated person to take on the role of Parish Clerk and Responsible Financial Officer to work alongside our parish councillors.

The position is home based and involves working 32 hours flexibly a month, including attendance at Parish Council meetings.  Meetings are held 12 times a year on the first Monday of each month commencing at 7.30 p.m.  In addition, there are various other meetings throughout the year such as the Annual Parish Meeting, Budget meeting and occasionally extraordinary Parish Meetings which the Clerk is expected to attend.

The Parish Council will supply a laptop and printer.  The Clerk’s home address will be the registered office of the Council and some space will be required for the storage of documents and files used regularly for working purposes.  Most of the Council’s documents are securely stored at the Community Centre.

Duties include but are not limited to: –

  • Organising and attending council meetings, preparing agendas and writing the minutes
  • Advising the Council on procedures
  • Maintaining the Parish Council website
  • Maintaining/updating files and documents
  • Implementing the Council’s decisions
  • Dealing with all correspondence including letters and emails
  • Distributing relevant information to councillors
  • Acting as the Responsible Financial Officer, managing and reporting on the Council’s finances, including HRMC PAYE, annual budget preparation, payment of invoices, VAT return to reclaim VAT and preparation of the accounts for the annual audit.
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to councillors
  • Liaising with District and County Councillors
  • Dealing with enquiries from parishioners.

The successful candidate should be suitably qualified with or be willing to obtain CiLCA – the Certificate in Local Council Administration, have good IT and organisational skills.   The salary will be paid according to experience and qualifications in line with NALC guidelines.  The position will be available from the 1st September 2024.

Applications should be submitted to clerksahamtoneypc@gmail.com by the 30th June 2024

Further information is available by telephone or email from the Clerk – Jill Glenn – at the above email address or by telephoning 01760 441738.

Snetterton Parish Council

Parish Clerk and RFO.

Part time hours 4 per week, flexible working by arrangement. 

Salary dependant on experience and qualifications. 

As Parish Clerk you will be home based, but work closely with the elected parish councillors.

You will ensure that all legal, statutory, financial, and other governing provisions relating to the Council are observed, all Council meetings are properly administered, and decisions effectively implemented whilst developing healthy working partnerships with key local and regional bodies.

Suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration), highly motivated, enthusiastic and community focused, you will bring sound leadership, administrative, communication, IT, financial and organisational skills and be flexible in approach and able to meet deadlines.

We offer nationally based terms and conditions of employment for this post which will involve working evenings.

We meet every second month.

Duties include but are not limited to:

  • Organising and attending council meetings, preparing agendas, and writing minutes
  • Implementing input to the council website.
  • Maintaining and updating the village noticeboards
  • Maintaining/updating files and documents
  • Implementing the Council’s decision
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Act as the responsible Financial Officer, manage and report on the Parish
  • Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and prepare the accounts for annual audit.
  • Preparing end of year accounts liaising with both internal and external auditors
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council.
  • Liaising with District and County Councillor.
  • Advising the Council
  • Management, including invoicing.

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to snettertonparishcouncil@gmail.com the closing date for applications is 31st May 2024

Broadland

Hellesdon Parish Council

Deputy Clerk to Hellesdon Parish Council

Scale Point 18 – £29,269 (rising one point annually, subject to satisfactory performance, until a maximum of scale point 23 is reached).

Full Time

Based at Diamond Jubilee Lodge, Wood View Road, Hellesdon, NR6 5QB

Closing Date Monday 3rd June at Midday

Due to our current officer retiring in September, we have a vacancy for a deputy clerk.  Anticipated start date July 2024, so a good crossover period for training and support.  

For a job description, person spec and application form visit https://hellesdon-pc.gov.uk/vacancies/

For more information or an informal chat, please contact Faye LeBon on 01603 301751

Hempton, Pudding Norton and Testerton Parish Council

Hempton, Pudding Norton and Testerton Parish Council, which were grouped last year and the final merger processes are continuing, are seeking an experienced Clerk & RFO to start as soon as possible.

The Parish Council will be managed temporarily via the District & County Councillors due to the current councillors (4) and the Clerk all standing down as of January 2024.

The role would be approximately 4 hours a week, however this would be flexible as more hours may initially be required.

The Council’s responsibilities include the care of a Children’s Play area, Duck Pond, Allotments, Dog Bins, Street Lighting and various other Parish Council matters.

Salary is negotiable.

Please contact the Clerk for any further information via 

hemptonparishclerk@gmail.com 

Postwick with Witton Parish Council

Parish Clerk and Responsible Financial Officer (RFO)

Postwick with Witton Parish Council has a vacancy for an enthusiastic and self-motivated person to take on the role of Parish Clerk and Responsible Financial Officer (RFO) to work alongside our parish councillors.

The position is home based and involves working 20 hours a month, including attendance at Parish Council meetings.  Meetings are held 10 times a year on the first Thursday of each month commencing at 7 p.m.  In addition, there are various other meetings throughout the year such as the Annual Parish Meeting and occasionally extraordinary Parish Meetings which the Clerk is expected to attend.

The Parish Council will supply a laptop and mobile telephone.  The Clerk’s home address will be the registered office of the Council and some space will be required for the storage of documents and files used regularly for working purposes.  Most of the Council’s documents are securely stored at the Village Hall.

Duties include but are not limited to: –

  • Organising and attending council meetings, preparing agendas and writing the minutes
  • Advising the Council on procedures
  • Maintaining the Parish Council website
  • Maintaining/updating files and documents
  • Implementing the Council’s decisions
  • Dealing with all correspondence including letters and emails
  • Distributing relevant information to councillors
  • Acting as the Responsible Financial Officer (RFO), managing and reporting on the Council’s finances, including HRMC PAYE, annual budget preparation, payment of invoices, VAT return to reclaim VAT and preparation of the accounts for the annual audit.
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to councillors
  • Liaising with District and County Councillors
  • Dealing with enquiries from parishioners.

The successful candidate should be suitably qualified with or be willing to obtain CiLCA – the Certificate in Local Council Administration, have good IT and organisational skills.   The salary will be paid according to experience and qualifications.  The position will be available from 24th June 2024.

Applications should be submitted to clerk@postwickwitton-pc.gov.uk by 10th June 2024

Further information is available by email from the Locum Clerk – Laura Trabucco – at the above email address.

Great Yarmouth

No vacancies at present

North Norfolk

Wickmere with Wolterton Parish Council

Vacancy for a Parish Clerk/Financial Officer

Wickmere with Wolterton parish council is looking for an enthusiastic and self-motivated person to take on the role of Parish Clerk and Responsible Financial Officer.

The post is for 4 hours per week which includes attendance at 6 Council meetings per year and responsibility for the finances of the Council and its risk management. It also includes administrative support to the Village Hall Committee and attendance at its committee meetings twice a year.

Candidates should have book keeping skills, excellent communication, IT and organisational skills.  Pay will be in line with nationally recognised guidelines and according to experience and qualifications (SCP5 -12). Support and training will be provided.

For further information or an informal chat about this vacancy please contact Ros Calvert (07732677571) or email wickmere.pc@gmail.com

The closing date is 1 May 2024

South Norfolk

Deopham & Hackford Parish Council

Vacancy for Parish Clerk & Responsible Financial Officer

https://www.deophamandhackfordpc.info/

Deopham & Hackford Parish Council is a small parish within South Norfolk. The Council has 7 Councillors. The Council are seeking to appoint a person with administrative experience to take on the role of Parish Clerk and Responsible Financial Officer. The position is available from 8th July 2024. A full hand over with the current clerk is available along with ongoing training as required.

 

The position is flexible and home-based for 5 hours per week (subject to review following probation), with attendance at monthly meetings.  A laptop and printer are provided. Salary and conditions will be based on the NJC model.  Salary will be within the scale SCP 13 – 17 (£13.97 – £14.95 per hour) depending on qualifications and experience.

 

Administrative and financial experience would be an advantage. CiLCA qualified clerks are welcomed. You must have excellent organisational and communication skills alongside a working knowledge of using Microsoft office. The role requires the applicant to be self-motivated, to manage their workload appropriately in line with Council deadlines and to work independently.

 

Main duties include:

 

  • Arranging, publicising and attending 10 Council meetings per year. Meetings are on the 1st Wednesday of the month at 7.30pm, Gralix Hall, Deopham (every month except January and August)
  • Preparing agendas, meeting documentation and writing minutes
  • Acting as the Responsible Financial Officer including managing the Councils finances. This includes preparing the annual budget, payment of invoices, monitoring the use of CIL, reclaiming VAT, arranging insurance, completing end of year accounts and the annual audit process.
  • Managing HMRC PAYE (Basic Tools) for the payment of salaries
  • Maintaining Council files and records
  • Monitoring and advising on local planning applications
  • To attend to correspondence on a day-to-day basis, including liaising with District and County Councils, local organisations and the public as required
  • To implement the Council’s decisions
  • Managing and updating the Council website, notice boards and Facebook page
  • Managing Council assets and arranging maintenance where appropriate
  • Ensuring current legislation and procedures are adhered to by informing and advising the Council and updating Council policies, processes and risk assessments
  • To act as the Data Protection Officer for the Council
  • To attend training as required.

 

For further information on the Council please see the website or contact the Clerk, Jordana Wheeler via email, deophampc@gmail.com

 

To apply please submit a CV and covering letter via email or post by the closing date, Wednesday 29th May 2024. Interviews are expected to take place in early June.

Address: 14 Gatekeeper Close, Wymondham, NR18 0XY

Gillingham Parish Council

Parish Clerk and RFO.

Part time hours 5 per week, flexible working by arrangement. 

Salary dependant on experience and qualifications.  NJC Scales: 12-17.

As Parish Clerk you will be home based, but work closely with the elected parish councillors, using your knowledge and expertise to help develop and maximise the facilities and services we have to offer our village.

You will ensure that all legal, statutory, financial, and other governing provisions relating to the Council are observed, all Council meetings are properly administered, and decisions effectively implemented whilst developing healthy working partnerships with key local and regional bodies.

Suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration), highly motivated, enthusiastic and community focused, you will bring sound leadership, administrative, communication, IT, financial and organisational skills and be flexible in approach and able to meet deadlines.

We offer excellent nationally based terms and conditions of employment for this post which will involve working evenings.

We are currently have approved bi-monthly meetings on a trial basis until 31/3/24.  Reviewing then to stay bi-monthly or to revert back to monthly meetings.

Duties include but are not limited to:

  • Organising and attending council meetings, preparing agendas, and writing minutes
  • Implementing and maintaining the village website
  • Maintaining and updating the village noticeboards
  • Maintaining/updating files and documents
  • Implementing the Council’s decision
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Act as the responsible Financial Officer, manage and report on the Parish
  • Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and prepare the accounts for annual audit.
  • Preparing end of year accounts liaising with both internal and external auditors
  • Apply, monitor and report on any grants/funding which is applied for.
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council.
  • Liaising with District and County Councillor.
  • Advising the Council
  • Management, including invoicing.

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to gillinghamclerk@gmail.com the closing date for applications is 31st January 2024

Langley with Hardley Parish Council

Langley with Hardley Parish Council is seeking an enthusiastic and self-motivated individual to take on the role of Parish Clerk and Responsible Financial Officer (RFO) to work alongside our team of Parish Councillors.

Langley with Hardley is a small parish with an electorate of about 490 with an active and enthusiastic group of councillors.

The position, which is home based, involves working 5 hours per week, flexibly, including attendance at Parish Council meetings. Parish Council meetings are held in the evenings six times a year, on the first Tuesday bi-monthly (frequency to be reviewed in November 2024). The Clerk is expected to attend all meetings. There may also be the occasional extraordinary meeting.

Duties will include, but are not limited to:

  • Organising and attending Council meetings, preparing agendas and writing minutes
  • Advising the Council
  • Updating the Parish Council website, Facebook page, and village noticeboards
  • Maintaining/updating files and documents, moving to an electronic file storage system
  • Actioning the Council’s decisions
  • Attending to all correspondence including, telephone calls, letters and emails
  • Distributing relevant information to Councillors
  • Acting as the Responsible Financial Officer, managing and reporting on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and preparing the accounts for annual audit
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Liaising with District and County Councillors
  • Assisting with the administration of Langley with Hardley Parish Trust Charity.

The successful candidate should be suitably qualified (ideally with or be willing to obtain CiLCA – the Certificate in Local Council Administration), have good IT, specifically MS Office, numerical and organisational skills. The salary will be paid in line with NALC guidelines within the scale LC1 (£11.63 to £13.95 per hour) as set out in the National Agreement on Salaries and Conditions of Service of Local Council Clerks in England and Wales, according to qualifications and experience.

This position will be available from May 2024. To apply send your CV stating work experience, qualifications and the qualities you would bring to the job with a short supporting statement letter to Parish Council Chairman, Nigel Sullivan via the Clerk: Emma Webster langleywithhardley.pc@gmail.com.

Redenhall with Harleston Town Council

Job Title: Office Administrator

Service: Administration

Location: Town Council Offices

Hours: Between 9:30 am and 1:30 pm Monday – Tuesday & Friday, and 1:30 pm to 5:30 pm on Wednesday (to be decided)

Weekly Hours: 16 hours

Availability: To include some evenings and weekends

Pay Scale: £12.01 per hour (SCP 4)

Redenhall with Harleston Town Council is recruiting for the position of Office Administrator to join our dynamic office team working closely with the TownClerk and Deputy Town Clerk.

Qualifications and Experience:
Essential: Previous experience in general office administration.
Essential: Proficiency in Microsoft Office products.
Essential: Experience in dealing with members of the public.
Advantageous: Knowledge of working in local government.

Responsibilities:
Assist in the day-to-day duties of running the office.
May be required to work outside normal office hours for meeting minutes and additional hours for holiday/sickness coverage.
Occasional Bank Holiday cover may be necessary for events.

For a detailed job description and person specification, please visit Job Vacancies on www.harleston-tc.gov.uk

To apply for this position, please submit your detailed CV and cover letter to enquiries@harleston-tc.gov.uk

Closing date for applications: Friday, 5th January 2024.
Interviews: January 2024.
Start Date: 2024.

King's Lynn and West Norfolk

Marham Parish Council

Vacancy for Clerk, Responsible Financial Officer and Burials
Officer

Marham is a community situated between Kings Lynn, Downham Market and Swaffham and consists of a medium size village incorporating the RAF Marham Community on its doorstep with a large development of privately owned ex-MOD housing within that area. A hive of activity it is a well-serviced community and has thriving social and recreational heartbeat.

The Council currently has 10 (of 11) seats filled by enthusiastic and hard-working Councillors with a wide range of skills and experience, and they are seeking a Clerk/RFO with the qualifications, skills and experience to complement them and enhance their drive to deliver the best possible service to the community with a precept of c£58k with aspirations of achieving Quality Council status.

As the Clerk you will primarily be home based working, 18 hours per week averaged over the year, with an office in the village hall for storing records and working from as appropriate. A flexible approach to working hours and time management is required.

A laptop is provided with reimbursement for home office and supplies provided. Salary will be on the NJC (local Government) pay scale at a point dependent on experience and qualifications within LC2, in line with the SLCC job evaluation guidelines. A pension scheme is available; all holiday and other entitlements and allowances are in line with the NALC model contract, and membership of the SLCC is supported.

The Full Council meets 10 times a year, with a recess in August and December, the meetings are currently scheduled for the 3rd Wednesday of the month at 7pm and take place in the village hall.

The Council is responsible for a variety of facilities and functions, including the Village Hall (Clerk is the bookings manager using Scribe with a contracted Caretaker/Key Holder), the playing field and pavilion (hosting the thriving Shouldham Youth Football Club), a cemetery and closed churchyard, also allotments and a recently improved play park. There are exciting and ambitious plans underway to renovate and extend the village hall, refurbish the pavilion and improve the playing field.

The ideal candidate will be CiLCA qualified or equivalent, an experienced RFO and will be self-motivated with excellent leadership, organisational, administration, and IT skills (inc MS 365/Office, Scribe and WordPress website applications). You will also be articulate in written and verbal communications and be able to work cooperatively with councillors and the public. As the Data Controller you will be conversant with GDPR and the FOI Act 2000. You will enact the Council’s resolutions whilst also being able to work without direction, prioritising work and using your initiative alongside the scheme of delegation.

You will be expected to perform statutory duties and exercise a high level of public body governance; You will build relationships across all levels of local government and within the community.

As RFO you will have experience in, and be able to demonstrate, sound financial management and budget setting looking to the short to mid-term.

Duties include but are not limited to:

  • Organising and attending council meetings, preparing agendas and writing
    minutes.
  • Maintaining the PC website.
  • Village Hall and Playing Field bookings manager.
  • Burials Officer.
  • Implementing and maintaining a Gov.UK Council email system.
  • Updating the village noticeboards.
  • Maintaining/updating files and documents.
  • Implementing the Council’s decision.
  • Undertaking continuous professional development inc conferences and
    seminars.
  • Guiding Councillors with professional development in their role.
  • Attending to all correspondence including letters and emails.
  • Distributing relevant information to Councillors.
  • Being the first point of contact for the public.
  • As the responsible Financial Officer, manage and report on the Parish Council’s finances, including monthly reconciliation, annual budget preparation and quarterly budget monitoring reports, payment of invoices and prepare the accounts for annual audit using the Scribe accounting system. Payroll is outsourced.
  • Preparing end of year accounts liaising with both internal and external auditors.
  • Supporting Allotment Management, including invoicing.
  • Acting as the Data Protection Controller for the Parish Council.
  • Monitoring planning applications, decisions and appeals weekly andcirculating them to the Council.
  • Liaising with Borough and County Councillors and officers.
  • Monitoring changes to legislation and advising the Council.
  • Continuous improvement and championing best practice.

Please send your CV stating qualification, work experience and the qualities and skills you would bring to the job with a short covering letter to the Chair of the Parish Council via the clerk parishclerk.marhampc@gmail.com . Closing date for applications is 16th of June 2024 with interview to be arranged at mutually convenient time and date in the following week. The successful candidate will be required to supply 2 references.

Middleton Parish Council

Clerk and Responsible Financial Officer

Middleton is a vibrant village just outside King’s Lynn, straddling the A47.

As Parish Clerk you will be home based, but work closely with the elected parish councillors, using your knowledge and expertise to help develop and maximise the facilities and services we have to offer our village. 

If you are not CiLCA qualified we will provide training to assist you in gaining this necessary formal qualification to become a qualified clerk 

We are looking for a forward thinking, organised and innovative person helping us to bring a healthy return on our annual budget.

You will be expected to perform statutory duties and a high level of public body governance and to build relationships across all levels of local government and within the community. 

You will have excellent organisational, leadership, IT and administrative abilities and ideally a good knowledge of local government.

You will have experience in and be able to demonstrate good financial management. 

You will be required to work 35 hours a month and attend one council meeting a month (with the exception of August) and the occasional extraordinary meeting when required 

Duties include but are not limited to 

  •  Organising and attending council meetings, preparing agendas and writing minutes
  • Implementing and maintaining the village website
  • Maintaining and updating the village noticeboards
  • Maintaining/updating files and documents
  • Implementing the Council’s decision
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Being first point of contact for the public
  • Act as the responsible Financial Officer, manage and report on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices and prepare the accounts for annual audit using Scribe accounting system
  • Preparing end of year accounts liaising with both internal and external auditors
  • Acting as the Data Protection Officer for the Parish Council
  • Monitoring planning applications and circulating to the Council
  • Liaising with Borough and County Council/lors
  • Advising the Council
  • Allotment Management, including invoicing.
  • Administrating the local parish Charity including annual returns 

Please send your CV stating work experience and the qualities and skills you would bring to the job with a short covering letter to the Chair of the Parish Council 

Cllr.wiles-Vandyke@middletonparishcouncil.org

Middleton Parish Council is an Equal Opportunity Employer and welcomes applicants for all sections of the community. 

Previous applicants need not apply. Closing date 30th November 2023.

Other

Norfolk County Council

Committee Officer – County Hall – Norwich

Salary range: dependent on qualifications and experience –

  • £29,269 – £31,364 per annum (Scale G) – Committee Officer
  • £26,421 – £28,770 (Scale F) – Committee Officer (Trainee)

The position is for 37 hours per week (secondment or part time working would be considered). Permanent contract.

About Us/Overview

We vote that this is probably one of the best jobs in the council! We would like you to join our busy team supporting the Council’s many and varied decision-making meetings as a Committee Officer. You will work directly with senior officers across the council, with Councillors and the public, right at the heart of local democracy.

About Us/The Role
We pride ourselves on providing an excellent, effective and efficient modern governance service.

Democratic Services comprises three teams – Councillor Support, Committee Support and Scrutiny & Research Support. This position has been created to support and reinforce the team’s resilience.

Committee Officers provide a vital role in the successful delivery of the Council’s democratic processes, including attending meetings, producing agenda, minutes, decision sheets, briefing notes and reports. They provide advice to Officers and Councillors on the decision-making processes within the Council, including executive and non-executive processes, and key decisions. In addition, they support the delivery of a co-ordinated governance training and awareness programme, and will advise Officers and Councillors on procedural matters within the Council’s Constitution and standing orders, including dealing with complex and politically sensitive issues in a confidential manner. Support and assistance to the other teams within Democratic Services will also be expected.

You’ll be working in a fast-paced environment, advising on constitutional procedure and practice, regularly preparing reports, agendas and minutes. Alongside this, you will keep abreast of changes in legislation, ensuring that all relevant information is placed before the appropriate bodies without delay, and keep up-to-date with the changing ways that democratic engagement is taking place in the modern world.

About You/Skills & Experience

To be considered for the higher Grade G, you will need to have experience of committees/meetings administration, including: the production and publication of agendas, attendance at meetings, the preparation of minutes, and giving procedural advice to ensure compliance with good governance/democratic process. This would be particularly suitable for someone with Local Government/Public Sector experience looking to develop their career.

However, consideration will be given to candidates for a trainee position on the lower Grade F, for which training will be given. Appointments to a trainee post will usually be at the bottom of the scale, with progression subject to satisfactory performance, and further advancement to the higher grade subject to demonstration of the required competencies and completion of the ADSO qualification.

Location

We want our people to be inspired and motivated to work well together, make the most of our work spaces, enjoy a healthy work-life balance, and deliver excellent services to Norfolk and its people. Flexibility is built into the way we work, with hybrid working (splitting your working time between one or more workplaces, and agreed remote working location(s) like your home) a key feature for many roles. Our technology platform and equipment is first class enabling you to connect and collaborate remotely. We ask that you have in place good Broadband connectivity.

This role will require you to work from County Hall on a regular basis, to prepare for and attend committee meetings. You will be able to forward plan according to the committees assigned to you, but occasionally you may be asked to cover at short notice for a colleague.

Our Values

Service ambition:

To provide an excellent, modern governance service to the Council, through the effective administration of the Council’s decision-making (and other) meetings and assisting Councillors to work in an efficient and effective manner.

To ensure all Councillors receive the current, accurate and helpful information they need to do their job.

Our service aims:

  • We are ‘effective’ – we get the job done, fulfilling the governance responsibilities of the Council.
  • We are ‘efficient’ – prudent with our resources, working to drive down costs whilst retaining the resilience and capability to deliver quality at pace
  • We ensure ‘excellence’ – doing what we do well, supporting councillors to do their job, adapting to changing landscapes and delivering consistently high-quality advice and information.

Further Information

For further information about the role, please contact:

 Closing date for applications: 2nd June 2024

Interview date: It is anticipated that interviews will take place week beginning 10th June 2024.

Apply Here

Coney Weston Parish Council (Suffolk)

Parish Clerk and Responsible Finance Officer

Hours: This is a permanent, part-time position for 5 hours per week.
Pay Range from £12.59 – £13.70 Per hour depending on qualifications and experience.
We are looking for an individual who:

• Is well organised.
• Has excellent written communications skills.
• Can act as support for the Council website and social media sites.
• Is competent with Microsoft Office applications particularly Word and Excel.
• Is familiar with Coney Weston and would like to help promote and improve the Parish. This is a varied and interesting role with the ability to be involved first hand in the running of this Parish.

Working Arrangements
• Working times are flexible, depending on workload
• Primarily working from home.
• Attendance at bi-monthly evening meetings are required. Currently the Council meets on the first Thursday of the month at 7pm, additional extraordinary or planning meetings may be called.

The Successful Candidate
• This post would suit an individual looking to develop a career in local government.
• This post may also suit a Clerk of another parish looking to increase their experience.
• A Certificate in Local Government Administration (CiLCA) would be an advantage and support would be provided to the post holder to attain such a qualification.

Applicants are requested to email an up-to-date CV and covering letter to the Chair, Peter Clarke peter.clarke@coneywestonparishcouncil.gov.uk or if you would like to discuss the role please email Peter Clarke to arrange a time. Further information about Coney Weston is available on the parish website at www.coneywestonparishcouncil.gov.uk

Closing Date Friday 7 June 2024

Debenham Parish Council (Suffolk)

Parish Clerk

Applications are invited for the following post: PARISH CLERK  Part-time 6 month Temporary Contract (with view to becoming permanent).

Debenham is located in Mid Suffolk.

The Parish Council currently consists of 10 Councillors with 3 vacancies.

Salary: In accordance with National Joint Council (NJC) salary rates, experience, and qualifications. 

 Hours: The hours are flexible equating to a minimum of 16  – 20 hours per week, to include attendance at monthly evening Parish Council meetings held at Dove Cottage, High Street, Debenham on the third Monday of each month plus any occasional meetings as may be necessary. No meeting during August unless an urgent matter arises such as a planning application to discuss.  Flexibility to working from home or office.

Duties include: 

  • Being the Proper Officer responsible for ensuring the Council is acting within current regulations. Working closely with the Council’s Responsible Financial Officer.
  • Guiding councillors on legislation and compliance matters.
  • Compiling and publishing Parish Council meeting agendas.
  • Attendance at monthly evening meetings and occasional extra meetings if required.
  • Minute taking and timely publication of those Minutes.
  • Liaising with stakeholders such as District and County Councillors.
  • Responding to correspondence and emails on behalf of the Parish Council, placing orders for services agreed by the Parish Council, ensuring that the Parish Council’s website is maintained and updated.

Candidates should demonstrate good communication and numeracy skills, an ability to work independently and be proficient in the use of Microsoft Office products, in particular Word and Excel. Reliable internet access is essential. Ideally, candidates should hold the Certificate in Local Council Administration (Cilca) or be willing to commit towards achieving this qualification at the Parish Council’s expense.   The role could be combined with that of the Responsible Financial Officer subject to suitable experience.

If you are interested in joining us, we are keen to hear from you. Please send applications via email with a copy of your CV and a covering letter to the Employment Committee at cllr.lynnecockerton@debenhamparishcouncil.org  detailing how your relevant skills and experience will contribute to the effective operation of the Council. Job Description available on request.  Further information about Debenham Parish Council is available on the Parish website at http://debenham.onesuffolk.net/parish-council-2.

Applications to be received by:  31 May 2024

 

RFO

Applications are invited for the post of Responsible Financial Officer.

The hours are flexible equating to 4 – 5 hours per week to include attendance at some monthly evening Parish Council meetings held in Debenham.  A knowledge of local government procedures an advantage.  Good accounting skills, ability to prioritise work and work to deadlines required.  Flexibility to working from home or office.

Knowledge of the RBS accounting system desirable but not essential as training available.  Knowledge of budgetary control, managing income and expenditure, asset management, managing insurance, compliance with audit requirements and Vat within a local council environment would be an advantage.  The role involves working closely with the Council’s Parish Clerk or the role of Parish Clerk/Responsible Financial Officer could be combined.

Salary: In accordance with current National Joint Council rates and experience.

If you are interested in joining us, we are keen to hear from you. Please send applications via email with a copy of your CV and a covering letter to the Employment Committee at cllr.lynnecockerton@debenhamparishcouncil.org detailing how your relevant skills and experience will contribute to the effective operation of the Council. Job Description available on request. Further information about Debenham Parish Council is available on the Parish website at http://debenham.onesuffolk.net/parish-council-2.

Applications to be received by: 31 May 2024